Villa Marbella Homeowners Association

January 2003 Minutes

Minutes of Meeting of January 2003

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING OF JANUARY 9, 2003

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order about 7:00pm Thursday January 9th, 2003, in B-205 (Bert Donaldson's condo)).

In Attendance:
Lana Ivascu, 2nd V. P.
Bob Mohle
Sylvia Lang, Treasurer
Dan Little, Manager
Bert Donaldson, Secretary
Edith Donaldson

Minutes. The long-running procedure of circulating draft minutes between meetings, and of correcting/approving them by consensus, was reviewed.

(Note: Minutes of the December 5th monthly meeting were mailed to owners about December 26th.)

Homeowners’ Session:
1) Water Heater Access. An owner’s letter detailing complaints about access to a water heater on her patio was reviewed. She said she didn’t know the common area heater was on her patio when she bought the condo, and access has given her headaches ever since. She was upset that she was being charged the cost of work on her patio to get to the heater. Eventually, a MOTION passed to notify owners about the common area nature of the heaters and valves, access procedures, and the Board’s intention to install gates through fences to simplify access methods.
2) Patio Screen. An owner requested permission to put an openable screen on her patio. After discussing it with the owner, the Board approved it by MOTION subject to certain conditions. The Board noted that such screens cannot be put on 2nd and 3rd floor balconies because of architectural incongruity. There are other unapproved and inappropriate architectural variances that need to be dealt with.
3) Dogs. Complaints about dogs were heard. Two people saw an older lady with a small furry dark gray dog go unleashed into the pool area. People were advised to try to figure out what condo these rule violators are from so fines can be issued.
4) Welcome Package, last published in 1993, was discussed. Residents seem to be unaware of HOA Rules, and more ways of informing residents, such as updating the Welcome Package, were discussed.

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 11/30: $150,113
Money in Bank Accounts 12/31: $151,174
Increase: $1,061
Payments During Dec 2002: (totaling $12,737):
Administration: $900 Insurance: $1174
Water & Sewer: $2401 Gas & Electricity $2292
Services (a grouping of the following usually-fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $4942
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $723 Taxes $305

2) Status of Delinquent Accounts. A lien is in place on an A Bldg condo which was delinquent by about $1200. A lien is being place on two B-Bldg condos which were about $700 delinquent. Delinquencies of A306 related to disputed fines were paid up by escrow when A306 was sold. Other delinquencies and lien procedures were discussed. (The monthly fees went up to $167 on January 1st.)

Unfinished Business:
1) Exterior Wood Painting. Comments on the Draft painting specifications were given to the Manager for incorporation. Awnings may need to be removed first.
2) Awnings. The torn awning on B-Bldg inspired action on awning replacement, and three bids to replace the awnings were received. A MOTION passed to (a) accept the offer of Stark Mfg, and (b) send out a questionnaire about changing the smaller awnings in back of the buildings, and color questions.

New Business:
1) Lockbox For Elevator Service was approved during the past month.
2) Small Claims Court issued a judgment against Villa Marbella for about $2000 as a result of a disagreement over performance by ProTec. ProTec was hired to inspect the garden windows and report which ones needed work. Instead, ProTec produced a proposal to replace all the garden windows, and the HOA refused to pay for the proposal. A MOTION passed to try to reverse the decision.
3) Intercom System Questionnaire was approved by MOTION. Solving intercom problems may not be easy.

Adjournment. The meeting was adjourned about 8:40pm.

(signed)
Lana Ivascu, 2nd Vice President

(signed 1-22-03)
Bert Donaldson, Secretary

NOTE: Upcoming meetings: Thursday February 6th 7pm in A-211, Thursday March 6th 7pm in B-205, and Saturday April 19th, 10am in Sizzler for the Annual Meeting.

HOA POINTS OF CONTACT:
Manager: Dan Little, 619-298-9973
2nd Vice Pres., Lana Ivascu, 619-223-6569
Secretary: Bert Donaldson, 619-224-3095

MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108. 619-298-9973
MANAGER'S E-MAIL: dglittle@littleandsons.com