Villa Marbella Homeowners Association

May 2004 Minutes

Minutes of Meeting of May 2004

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING OF MAY 6, 2004

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order
about 7:05pm Thursday May 6th, 2004, by Gabe Schmera, in B-205 (Bert Donaldson’s condo)).

In Attendance:
Gabe Schmera, Vice Pres.
Edith Donaldson
Lana Ivascu, 2nd V. P.
ert Donaldson, Secr.
Dan Little, Manager
Gerald & Brooklyn Cave

Minutes. (Note: Minutes of the March 4, 2004, meeting were mailed to owners about March 27th. Minutes of the April 17th Annual Meeting are to be mailed about May 27th with these minutes.)

Homeowners Session: Gerald and Brooklyn Cave, new owners in the B-Building, came to the meeting to see if there are any unusual issues.

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 3/31: $161,746*
Money in Bank Accounts 4/30: $162,270*
Increase: $524
* preliminary figures are used
Payments During April 2004: (totaling $15,140):
Administration: $900 Insurance: $1350
Water & Sewer: $2578 Gas & Electricity: $2464
Services (a grouping of the following usually-fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $5552
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $1888 Legal: $198
Elevator Permits: $210
2) Status of Delinquent Accounts. Two delinquencies of around $600 each which had liens pending were paid up by their owners. One long-standing delinquency of about $500 was the biggest delinquency among current owners. Several delinquencies in the $200 range were noticed, including one with an extra parking space, which the HOA may reassign.
3) Work Authorizations. Work authorizations #889 to #902 were reviewed. #895 was for the new storm drain grate. #896 was for new push-button pads for the call box at the vehicle gate. Most of the work authorizations were either to pay for vandalism repair or repair of damages done in violation of HOA rules. Dan Little authorized several other urgent items of work: a hand rail in the pool had to be replaced, and fire inspection deficiencies including exit signs, door adjustments, and correct operation of the sliding fire door above the dumpsters.
Routine Expense. The small trash chute doors for the 2nd and 3rd floor trash chute access become defective often. A MOTION passed adding repair of those small trash chute doors to the Routine Expense list, requiring no Board action prior to doing the work. (Adding to the list in the May 2003 minutes of “routine expenses” the Board has previously approved, the list now is: Approved Services (janitorial, trash, pool service, elevator, pest control, gardening (landscaping), inspection, and gate phone), Utilities (water & sewer, and gas & electricity), Management, Insurance, Taxes, Fire Alarm & Extinguisher Inspections, Pool Inspection & Permits, Elevator Inspection & Permits, Trash Chute Clean-out every 6 months, Door & Lock Repairs, intermittent Drain Leaks into common areas (e.g., halls) and other common area leaks, replacement of damaged Spa Covers and burned out Pool & Spa Lights, repair or replacement of Parking Lot Lights and Stairwell Emergency Lights, and now Maintenance of the (small) Metal Trash Chute Doors.)

New & Continuing Activities:
1) Elevator Problems with the A-Bldg elevator have re-surfaced. Various sounds, jerky motions, and slow settling were mentioned. The manager asked the dispatcher at Thyssen to check it out.
2) Surveillance Cameras. Purchase and installation of new cameras was discussed.
3) Parking Waiting List. The waiting list for extra parking spaces is very short. Currently only the Fills and Melvin are waiting. Owners who think they should be on the list should contact the Manager. People who are late on their payments may lose their extra parking spots, so owners should pay their parking fees for two months in advance.
4) Siding Replacement. Termite-damaged siding and other damaged siding should be replaced.
5) Carport Roof Repairs should be started.
6) Gates for Water Heater & Water Shut-Off Access were discussed. Two access gates have been installed behind the A-Building, for water serving A-Building condos ending in numbers 03-12, with access being permitted by PetsMart property owners.

Adjourn. The meeting adjourned to Executive Session about 8:15pm.

Executive Session: Charges for repair costs to an owner who did not stop leakage into a lower condo were approved by MOTION.


(signed)
Lana Ivascu, 2nd Vice President

(signed 5-23-03)
Bert Donaldson, Secretary

NOTE: Upcoming meetings: Thursday June 3rd at 7pm in B-212, Thursday July 1st at 7pm in A-211, and Thursday August 5th in B-205.

HOA POINTS OF CONTACT:
Manager: Dan Little, 619-298-9973
2nd Vice Pres., Lana Ivascu, 619-223-6569
Secretary: Bert Donaldson, 619-224-3095

MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108. 619-298-9973
MANAGER'S E-MAIL: dglittle@littleandsons.com