Villa Marbella Homeowners Association

March 99 Board Meeting Minutes

HOA Meeting March 25, 1999

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order by Beverly Powers at 7:00pm Thursday March 25, 1999, in B-205 ).

In Attendance:
Beverly Powers, Vice Pres. Bunny Dolan
Dan Divine, Treasurer Edith Donaldson
Bert Donaldson, Secretary Dan Little, Manager

Minutes. (Note: Minutes of the February 18th meeting were mailed to owners about March 26th.)

Homeowners' Session:
1) Elevator. The B-Bldg elevator, on at least one occasion, lurched about a foot downwards when it was supposed to go up, and it kept the passenger there about 5 minutes before going. The Manager asked to have such incidents reported to him when they happen.
2) Landscaping. Problems with the leaf blowers were discussed again. There was a long talk about the pro's and con's of keeping the present company vs. getting another company.

Financial Report:
1) Financial Summary: (taken from financial handouts)
Money in Bank Accounts 1/31: $136,347
Money in Bank Accounts 2/28: $138,494
Increase: $2,147
Payments During February (totaling $9,480):
Admin: $938 Insurance: $943
Sewer & Water: $2525 Gas & Electric: $1696
Services (a grouping of the following fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $2989
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $389

2) Status of Delinquent Accounts. Two liens were still in place, one on an A-Bldg condo and one on a B-Bldg condo. The owners of both condos were about $500 and $1400 delinquent, respectively. Regarding a $1000 debt of a previous owner who lost his condo in foreclosure, proceedings continue with the Small Claims Court. Delinquent accounts of lesser amounts were also discussed.

Old Business:
1) Authorizations Since the February Meeting. Work orders #694 to perform drywall and light repairs, and #695 to repair a roof leak in a hallway were discussed. The Board happily noted that over the past year or two, costs of repairs attributed to vandalism and carelessness have declined significantly.
2) Interior Painting. Painting contractor Monroe & Sons began interior painting on March 15th. The status of the work in progress was discussed. The painter was "poised to do the doors" on Saturday March 27th. Stainless steel plates should be ordered for the other hallway doors that still need them. (NOTE: The painters put a second coat on the doors about April 15th. Project completion is expected by end of April.)
3) Carpeting. Beverly Powers showed samples of proposed carpeting in the meeting. There was a variety of dark green colors. A consensus was easily reached regarding which sample the Board members preferred. Dan Little has sent out RFP's to at least 4 carpeting companies. (NOTE: A sample of the proposed carpeting was brought to the Annual Meeting so owners could see and comment on it prior to installation.)
4) Annual Meeting. Preparations for the Annual Meeting were discussed. As a means of reimbursing Sizzler for use of their room, so we don't get blacklisted for next year, a MOTION passed to pay $50 as a mixture of tip and reimbursement to owners who purchase lunch.
5) Termite Fumigation. The plans for fumigation in 2000 were mentioned, in the context of it being a high cost to keep in mind.
6) Cracks in Spa. As a follow-up to the February meeting, more information about cracks in the spa was discussed. The spa outer surface is peeling and discolored. The possibility of smoothing off rough surfaces will be considered. (NOTE: The pool service has been asked to have contractors look at the spa.)

New Business:
Loose Windows. Dan Divine reported a gap or slight separation between his garden bay window and the building. C&C Glass had come out for a look and determined that due to water and termites, the building structure has allowed the window mounting hardware to pull out a little bit. Handyman Alan Abernathy had looked at the problem on some other windows a few months ago. Discussion covered issues of responsibility, how to proceed, and cost. The Maintenance Committee will develop a recommendation.

Adjournment. The meeting was adjourned to executive session about 8:45pm.
Executive Session. The Board met with a former owner and discussed options about collecting on his debt.

(signed)
Beverly Powers, Vice President

(signed)
Bert Donaldson, Secretary
NOTE: The next meeting was Saturday April 24th 10am in Sizzler Restaurant for the Annual Meeting. Upcoming meetings are 7pm Thursday May 20th in B-205, 7pm Thursday June 17 in B-306, and 7pm Thursday July 15th in B-306.

HOA POINTS OF CONTACT:
Manager: Dan Little, 298-9973
President: Albert Leggs, 589-0980
Secretary: Bert Donaldson, 224-3095