Villa Marbella Homeowners Association

June 2000 Minutes

June 2000 Minutes of HOA Board Meeting

MINUTES OF VILLA MARBELLA H.O.A. MEETING
JUNE 22, 2000
(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors began
at 7:00pm Thursday June 22, 2000, in B-205 ).

In Attendance:
Beverly Powers, President
Dan Divine, Treasurer
Bert Donaldson, Secretary
Dan Little, Manager
Carlos Simms
Angela Encarnacion
Lana Ivascu
Edith Donaldson
Bunny Dolan

Minutes. (Note: Minutes of the May 18th meeting were mailed to owners about June 26th.)


Homeowners' Session:

1) Light Bulbs Are Out. Some lights were reported to be out. They included exit lights, the fluorescent light near 2nd floor A-Bldg elevator, and the pool light inside the pool.
2) Carpet Stain. A long stain was reported to be in one of the A-Bldg hallways. The location of the stain will be called in to the Manager for cleaning.
3) Fumigation. Several questions about fumigation were asked. The answers were (a) keys for each condo are required so each condo can be searched for people and animals, (b) a resident can leave plants in their parking space at their own risk, (c) two guards are to be watching the buildings during fumigation, (d) residents probably won't be allowed back in until late afternoon Wednesday July 19th, (Secretary's Note: As it turned out, everybody was out by around 8am Monday July 17th and returns were allowed & began about 10:30am July 19th) (e) the property manager will take care of turning off & on the water heater pilot lights, and (f) the tent will probably include the fence behind the A-Bldg (it did) .
4) Tree Sap is dripping on a car in spot #9 and the owner asked if the tree could be trimmed back so sap doesn't drip on his car. The tree had recently been trimmed by the HOA's landscaping service. So, the Board approved the additional trimming.


Financial Report:

1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 4/30: $127,236
Money in Bank Accounts 5/31: $129,803
Increase: $2,567

Payments During May: (totaling $11,928):
Admin: $900 Insurance: $835
Sewer & Water: $3519 Gas & Electric: $1819
Services (a grouping of the following fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $3108
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $1747

2) Corrections to May Minutes: The minutes for the May 18, 2000, meeting which were mailed to owners about June 26th were erroneously labeled as "May 18, 1999". Also, the July 27th meeting was held in B-205.
3) Status of Delinquent Accounts. The HOA currently has no liens placed for delinquent assessments. Collection methods were discussed regarding accounts of previous owners.


Old Business:

1) Garden Windows. The status of plans to repair garden windows was discussed. There is a concern that there may be damage to windows due to the fumigation tent. So, after fumigation the Manager plans to have an inspection performed which would look for termite damaged wood that needs replacement, and inspect the garden windows for evidence that they leak or are damaged. The purpose of the inspection would be to get an estimate of how many garden windows should be repaired. (Secretary's Note: In previous meetings it was decided to postpone a decision regarding whether or not the HOA would pay for garden window repairs, after noting that the CC&Rs say window repair is owners' responsibility.)
2) Authorizations Since the May Meeting. Work order authorizations numbered #736 through #741 were discussed. #739 was to repair a leak between B109 and B110.
3) Hard Floors. The HOA attorney said the Board could make rulings towards requiring carpeting in 2nd & 3rd floor condos to reduce noise. There was a discussion about whether or not a rule should be added.


New Business:

1) Fumigation Building Protection Plan was presented by Bert Donaldson. On the 2nd night of the fumigation, after the tents are off, extra people will be positioned to watch the buildings, cameras will look along illuminated fence lines & monitored in the pool area, cell phones will be rented, and an all night pizza "party" for the people on guard duty to keep them alert. MOTION passed authorizing the plan and attendant expenses. (Secretary's Note: extra building guarding was accomplished.)
2) Reversal of Monetary Penalty. A monetary penalty approved in the May meeting regarding access for fumigation was rescinded because the correct key for the condo actually had been provided.
3) Audit and Tax Return for 1999 were handed out. The auditor believes "the financial statements present fairly the financial position of Villa Marbella."

Adjournment. The meeting was adjourned about 8:45pm.


(signed)
Beverly Powers, President


(signed)
Bert Donaldson, Secretary

NOTE: The next meeting was Thursday July 27th. Upcoming meetings are 7pm Thursday August 24th in B-306, Thursday September 21st in B-306, and Thursday October 12th.

HOA POINTS OF CONTACT:
Manager: Dan Little, 298-9973
President: Beverly Powers, 222-6630
Secretary: Bert Donaldson, 224-3095