Villas at Bay Crossing

Reviewed but not Approved Minutes

Overview of the 3/20/2008 VBC Board meeting

April 7, 2008

Overview of the VBC Board Meeting Held on March 20, 2008

The following individuals attended the meeting, Pam Conti (L &N ), Tim Green, Joanne Finegan, Wes Williams, Dick Sandford, Kathy Halada and David Bosworth.

The meeting started at 3:00 P. M. with the minutes of the prior meeting reviewed and approved. In reference to old business, the first topic of discussion was the development of the VBC Website. We were fortune to have Kathy Halada attend the meeting, with an interest in assisting with the Website. Kathy explained the Website Neighborhoodlink.com. in terms of how it works and may fit VBC needs. It is free of charge, giving the capability of posting newsletters, meeting overviews, downloading information and communicating with the unit owners, plus many other potential features.

Wes Williams made a motion that Kathy Halada champion the Website Project. The motion was second with all approved. Since the meeting Kathy has made some progress with the site. The log on is neighborhoodlink.com. Enter zip code and then click on VBC.

Tim Green gave a brief developer update stating that building number 8 parking lot was now painted and complete. It really looks good. Also the parking lot of building number 7 received its final repair. Replacement of the unit doors are complete with a few adjustments remaining.

May 31, 2008 was determined at the meeting to be the tentative date for the Annual VBC Meeting (2007), that is the annual meeting that failed to have a quorum last year. However, since the Board met it was determined that the facility was not available on May 31st and we are now targeting June1, 2008 for the meeting. A letter from L & N should go out in the next few weeks.

We discussed the information to be included in the meeting notice letter and the importance of either attending the annual meeting or voting by proxy. In is imperative that we all take part in achieving a quorum this go round. Tim Green suggested that we have a telephone tree approach to improve attendance and/or voting by proxy.

A “Rules and Regulations” letter is in process of preparation that will expand and enhance some areas of the VBC Code that need enforcing. This will be a working document with the purpose of having all unit owners and renters meet the requirements of our by laws and Code. The letter will include areas such as trash requirements, cleaning up after pets, white window treatments, etc.

Legal action is underway on several delinquent accounts, more specific, enforcement on paying the condo association dues.

Adequate insurance coverage for unit owners was discussed. Tim Green has a good feel of the basic requirements that each unit should carry. It was suggested that a letter go out to VBC owners showing the suggested insurance coverage.

Under new business the first topic for discussion was to reduce the percent required to establish a quorum for annual meetings. Currently it takes 51% of owners to determine a quorum and to change that % to lesser number it takes a 67% vote. Therefore, this is somewhat a catch 22. Some felt that we should try harder to obtain the 51% participation in order to have a quorum and that this will continue to allow more participation in the VBC decision making. Others felt that a lesser % would benefit, by letting those that have an interest in participating move ahead with business at hand. There were no motions made at this point in time.

The pool contract with American Pool will be renewed for the upcoming 2008 season, with the same pool schedule as last year, both extended hours and season.

Creekwood Annex members, four members last year, will have use of our pool as always for an annual fee of $100.

It was mutually agreed it would be a good idea to tie the spring pool party in with the annual meeting, if the date allows, in order to enhance attendance. Kathy Halada agreed to start the planning process for the pool party and get back to the group for further discussion.

Summer trash pick schedule will resume, that is twice a week pick up during the busy season.

Lazy Susan’s has been contacted concerning their customers parking in VBC parking lot. Lazy Susan is to correct the problem.

Dick Sandford brought up several instances of pets not being taken care of per condo regulations. He expressed the need for further action to be taken in order to get people to clean up after their pets. Hopefully, our Rules and Regulations letter will address and correct.

The meeting was adjourned at 6:00.

Wes Williams – Secretary Treasurer