Villas at Royal Palms

BOARD OF DIRECTORS MEETING JULY 30, 2003

Aug 27, 2003

The meeting was called to order at 6:45 pm. Board Members present were Valerie Stupar, Tom Kowalczyk, Ann Pasco, April Anderson and Kelli Gamette. Also present was Mary Jane Lunsford and Lisa Horanburg with Tillett Property Management.

Management Report
The Board went over the work order summary. The irrigation leak by the mailboxes should be fixed. The landscaper feels that they finally got it taken care of. The Board asked about the status of the spa cover. Management reported that they are in the process of trying to find someplace to have the cover repaired.

To have plants put at the front doors of the units at Building 9 would cost $60. The landscaper suggested two asparagus fern and four gold lantana. The Board approved this expense.

The cost for two ?“No Skateboarding or Rollerblading?” signs at the entrance would cost $65. The Board agreed to table this issue until the Annual Meeting. They would like to hear from the homeowners who live in that area to see how much of a problem exists. The Board was also concerned that the signs would be ignored or challenged.

The City of Mesa has asked the Association to put up a couple of ?“No Trespassing?” signs. The sign needs to include the ARS # 13-1502. This is in connection with the Trespass Enforcement Program. The Board agreed to spend up to $75 on the signs. One should be put on the pool fence and one on the keypad stand if possible.

The City of Mesa sent a notice to Management about increasing the water pressure in the neighborhood. The Board agreed to put a notice in the next newsletter. Homeowners will also be reminded to change out the plastic water connections to the copper ones.

Homeowners Concerns
Based on a request from a Homeowner, the Board agreed to look into having a Community Garage Sale. The Board appointed Jessica to look into how many residents may want to be involved. Those who want to take part in a Community Garage Sale will be required to pay for the advertising. The only involvement from the Association will be that the gate will be programmed open on the day the sale is planned.

It was reported that Unit #103 had done some improvements without the Associations approval. Management was asked to send them a letter reminding them of the process and ask them to fill out the proper forms to be submitted to the Board for approval.

The minutes of the previous meeting were approved as presented.

The financial statements were approved as presented.
Old Business
Management prepared an estimated year end financial for the Association. If all goes as planned, it appears the deficit that was budgeted will not be present at the end of the year.

The Board reviewed bids for pool service. Everclear Pool Service provided a bid of $180 per month which includes all normal chemicals with service two times per week. The Board approved this bid. Management will get a contract from Everclear and provide a 30 days notice to Aztec Pool Service.

Management was asked to provide additional landscape bids to be reviewed at the next meeting.

New Business
The Board agreed to look into power washing the buildings after monsoon season. Management will look into getting bids for this. The Board would like to have the bids so that window washing is a separate item. The Board may charge those homeowners who want to have the window washing done. Possibly get a bid from a window washing company separately.

The Board briefly discussed the next Neighborhood ?“Get-Together?”. This meeting may be held in conjunction with the Annual Meeting. This will be discussed in September or October.

With there being no further business, the meeting adjourned at 7:50 pm. The next meeting is scheduled for Wednesday, August 27th at 6:30 pm at #223.

Respectfully Submitted,

April Anderson, Secretary