Villas at Royal Palms

September 25, 2002 Board of Directors Meeting Minutes

Oct 08, 2002

The meeting was called to order at 6:35 pm. Board Members present were Tim Stephens, Jessica Felker, Amy Monson, Artie Mabbett and April Anderson. Also present was Homeowner Kacem Benali and Lisa Horanburg with Tillett Property Management.

Management Report
The Board reviewed and approved the work order summary.

Management reported that Sunbelt Power Wash Inc. will clean the exterior of all the windows on the property after power washing the buildings. They will clean the windows with a Windex-type solution. If they are really dirty, they will use a mixture of Joy and water. They will remove all screens from the exterior prior to cleaning the windows. The Board approved the bid of $2,525. to power wash and clean the windows on the exterior. The Board asked Management to let Homeowners know when this is going to be scheduled so they have the opportunity to remove any additional screens prior to this being done.

The Board approved the delivery of three recycling containers on the property. Each 60 ?– 90 gallon trash container will be for aluminum, cardboard and newspaper. There is no additional charge to the Association. The containers will be removed by the City if anything other than the intended items are in the containers. This information is to be sent to the Homeowners too.

The Board unanimously approved the bid of $600 to plant winter rye grass on the property.

Homeowners Concerns
Mr. Benali asked the Board what the procedure was to install sunscreens. The Board stated that a request form needs to be filled out with a sample of the screen color attached. The Board agreed that black screens with brown frames are pre-approved but the form needs to be submitted for the files.

There was concern about the response time from Tillett on the water damage at Units 226, 227 & 113. The water line to the toilet in Unit 226 broke and went unnoticed for several hours. All three units have extensive water damage. Management reported that interior issues are not the responsibility of the Association and therefore Tillett was not required to be present. Management apologized that Steve Palmer did not get one of the messages left on his cell phone. The Board asked Management to supply the Homeowners with an 800# for insurance claims. Most of the loss at these three units will be covered on the Association?’s insurance policy. Homeowners will be urged to contact the insurance company directly to start a claim if something like this were to happen in the future.

Homeowners will be asked to make sure that the water supply to the home is shut off if the home is going to be vacant for any period of time. Homeowners will be asked to check all fittings on the plumbing and replace with copper braided fittings that are available at Home Depot for very little cost.

The minutes of the last meeting were approved as presented.

The financial statements were approved as presented.

Old Business
Management presented a sample flyer to be given out to the Residents for the Community Party on October 26, 2002. The Board agreed for the party to be held in the common area by the mailboxes. April has gotten donations from area merchants for drinks and ice. She is working on donations for pizza and door prizes. If the pizza donations do not work out, Jessica suggested a hot dog vendor as a back up. The Board agreed. Flyers will be delivered door to door on October 17th, and October 25th.

Management reported that all the paperwork has been filed with the Registrar of Contractors. The Registrar will contact Tillett when an inspection date is scheduled.

New Business
The Board reported that the signs at the pool are all missing. Management will look into this.

Jessica agreed to contact a contractor for a bid to put gravel throughout the property.

Management will put a notice out to the Homeowners about cleaning up after their dogs. This is becoming a big issue, no more warnings will be given and fines will be assessed.

With there being no further business, the meeting adjourned at 7:15 pm. The next meeting is scheduled for October 17, 2002 at 6:30 at the pool.

Respectfully Submitted,

April Anderson

April Anderson, Secretary