Villas at Royal Palms

BOARD OF DIRECTORS MEETING - DECEMBER 19, 2002

Jan 06, 2003

VILLAS @ ROYAL PALMS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
DECEMBER 19, 2002

The meeting was called to order at 6:45 pm. Board Members present were Amy Monson, April Anderson, Artie Mabbett and Jessica Felker. Also present was Lisa Horanburg with Tillett Property Management.

Management Report
The Board reviewed the work order summary.

Management reported that Farmers Insurance is implementing an automatic increase in the current deductible from $1000 to $5000, coverage is being changed and the premium is going from $5,449 to $10,245. This increase will go into effect with the February 1st renewal. The reason for this increase is recent claim of $16,372. Management is in the process of obtaining bids from other insurance companies.

The annual meeting will be held at Chuy?’s Mesquite Broiler. The Board agreed to purchase chips, salsa and soda to be served. Management will make the arrangements.

The gates to the property do not have a battery back system in place. It would cost the Association $2822 to put this system in. Management is looking into why this was not installed originally and if it is required.

The minutes of the last meeting were approved as presented.

The financial statements were approved as presented. The Board asked Management to send a certified letter to the delinquent homeowner. If there is no response within 14 days of the letter, Management will turn the account over to the attorney for collections.

Old Business
The Board went over the list of items that still have not been completed by Rob Graham. Management was asked to contact the Registrar of Contractors about getting these things completed.

New Business
There are a lot of problems with residents not cleaning up after their dogs. The Board suggested having each resident register their animal and those who have a pet would pay an additional charge to cover the cost of cleaning up after the pets. Management stated that all fees must be uniform. Everyone must be charged the same amount according to the CC&R?’s. The Board agreed to notify the Homeowners at the Annual Meeting that there might be future special assessments to cover the cost of hiring a company to come and clean up the dog droppings in the common area if residents continue not cleaning up after their pets.

Management presented a recycling letter that the City of Mesa would like sent out to the Homeowners. Management will send it out with the Annual Meeting Notice.

Management was asked to post the notice about Christmas Tree Recycling drop offs on the dumpsters.

With there being no further business, the meeting adjourned at 7:25 pm. The next meeting is the Annual Meeting on January 16th, 2003.

Respectfully Submitted,

April Anderson

April Anderson, Secretary