Villas at Royal Palms

November 7, 2002 Board of Directors Meeting Minutes

Dec 03, 2002

VILLAS AT ROYAL PALMS HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING

The meeting was called to order at 6:40 pm. Board Members present were Jessica Felker, Artie Mabbett, Amy Monson and April Anderson. Also present was Jim & Jesse Deboy and Lisa Horanburg with Tillett Property Management.

Homeowners Concerns
Unit #221 received a fine for not cleaning up after their dog. The Homeowner asked that the fine be waived since he cleans up after his dog. The Board stated that the fine will stand. There are many homeowners who are not cleaning up after their dogs. This is in violation of the CC&R?’s, Rules and Regulations of the community, State and City laws.

Unit #234 sent in a request for sunscreens. The Board approved the request.

Unit #109 emailed some concerns about various items around the complex. The Board reviewed the concerns. Management has issued work orders to the prospective contractors for work to be done.

There is a light out at the back of building #4. Management will issue a work order.

Management Report
The Board reviewed and approved the work order summary.

The minutes of the previous meeting were approved as presented.

The financial statements were approved as presented.

Old Business
Management presented three bids for 70 tons of ?½?” screened pink coral granite. The bids ranged from $3,710 to $4,410. The Board approved the bid from M&M Landscaping for $3,710. Management will have the work scheduled.

There is no update yet from the Registrar of Contractors.

The pool signs have all been replaced.

New Business
The Board regretfully accepted a resignation from Tim Stephens. No replacement will be appointed at this time.

Artie voiced some concerns with the drainage at the entrance after it rains. Management will look into some different options to help cure this. Possibly street sweeping to clean up the dirt left behind.

April stated that the City of Mesa will recognize the community party to help qualify for Neighborhood Watch. Another meeting will need to be held before April 26th. This meeting will require 50% participation from the Homeowners.

The Board reviewed and approved the 2003 budget.

The Annual Meeting was scheduled for January 16, 2003. Sign in will be at 6:30 and the meeting will start at 7:00 pm. Jessica suggested finding a lower unit that is for sale to hold the meeting. A two car garage may also be an option. Management will look into a location for the meeting.

Each of the Board Members agreed to have their names put on the ballot for the Annual Meeting election.

With there being no further business, the meeting adjourned at 7:35 pm. The next meeting will be scheduled after correspondence is received from the Registrar of Contractors.

Respectfully Submitted,
April Anderson
April Anderson, Secretary