Villas at Royal Palms

March 25, 2002 Board of Directors Meeting Minutes

Apr 24, 2002

The meeting was called to order at 6:40 pm. Board Members present were Amy Monson, Larry Davidson, Tim Stephens, April Anderson and Jessica Felker. Also present was Lisa Horanburg from Tillett Property Management.

Management report
Management presented a work order log. All but two work orders were completed. Management is in the process of obtaining an installation date on the cover for the spa and the cable company and the gate company still need to get together to hook up the gate channel.

Homeowners Concerns
The Board approved the request from #108 for the white screen door. The door is approved with the stipulation that the door remains in good condition and does not damage the stucco on the building. If the homeowner moves out, decides to rent the unit or when it becomes time replace the door, it must be replaced with a security door in either color of beige or tan.

The minutes of the last meeting were approved as presented.

The financial statements were approved as presented.

Old Business
The Board reviewed the various sections of the rules and regulations. General Rules and Pool Rules were reviewed and approved. The Pet section was approved at the last meeting. Vehicles and Parking was approved at the last meeting. April agreed to write up the section on Storage and Trash. The section will include that hazardous waste will not be permitted in the dumpster. Break down all boxes before putting them in the dumpster. Any trash left outside the dumpsters will be searched to find the owner. The owner will then be fined. Homeowners will be urged to have any large replaced items disposed of off the property by the contractor delivering the new one. The ACC Control and Landscaping section was approved as presented. Delinquent Account procedures were approved. The Violation of the Rules section was approved as presented. The Board agreed that satellite dish placement will be reviewed on an individual basis. The Board asked Management to contact Circuit City or Best Buy for information on putting up one dish to supply 6 condos.

Management reported that only about half of the homeowners have responded to the request for information to be put in a directory. The Board agreed to let the homeowners know that due to lack of a response, a directory will not be issued at this time.

Management presented bids ranging from $200 plus shipping to $800 for a concrete ashtray/garbage can at the pool. Jessica agreed to look for a supplier as well and report back at the next meeting.

Management stated that the pool company and the landscaper will not clean the bathrooms. To hire a cleaning company may cost $100 or more per month. Management suggested possibly hiring a homeowner to clean the bathroom and offering a credit on Association fees. Management will send out a letter to the Homeowners letting them know of this offer. The offer will be to Homeowners only. Homeowners must respond in writing to the Board to be considered. The reduction in fees would be for twice a week cleaning May through September for $60 off and one time per week October through April for a $30 credit. Start up cleaning supplies and safety equipment will be supplied.

New Business
Rob Graham had contacted Management to have them remove his name from the SRP and City of Mesa accounts. Management contacted each company. They each require a deposit for do the change. Salt River Project requires a $900 deposit and The City of Mesa requires a deposit of $3,565. Each deposit can be put into a CD for the Association to collect the interest on. The Board agreed to have Management start the paperwork for the CD?’s.

Homeowners will be asked to request a timed gate code for open houses or parties instead of posting a gate code on the keypad.

Management was asked to add an item to Rob?’s list. The main walk through gate pulls open, it should push open from the inside.

The Board asked Management to get a price on adding a key pad for the walk through gates as well as the pool gate.

With there being no further business, the meeting adjourned at 7:45 pm. The next meeting is scheduled for May 15, 2002 at Unit #214 at 6:30 pm.

Respectfully Submitted,

April Anderson

April Anderson, Secretary