ARMA Nashville Area Chapter

Southeast Region Coordinator Update

Jan 08, 2001

The ARMA International Board of Directors met October 20 - 21, 2000 in Las Vegas, Nevada at the annual conference.
October 20 was an all-day administrative session covering various business-related items and extended discussions on board agenda items.

The Board Meeting took place on October 21, 2000. The following items were discussed.

Adoption of Consent Agenda

With the implementation of the Carver Model, the Board Meetings are now streamlined with a consent agenda whereby report items are listed and included as information only. The Board can accept the entire consent agenda or any board
member has the right to object and pull forth any item(s) for separate discussion. The board unanimously voted to adopt the consent agenda as written for October 21, 2000.

1999-2000 Fiscal Year Audit
The Financial Planning Committee in conjunction with the Deputy Executive Director/Chief Financial Officer reviewed the audit submitted by the independent accounting firm of Mayer, Hoffman and McCann. The Board accepted the 1999-2000 Audit Report as presented.

Reallocation of Net Assets

The Financial Planning Committee, in conjunction with the Deputy Executive Director/Chief Financial Officer, and the accounting firm of Mayer, Hoffman and McCann recommended that funding for growth initiatives be separated
from the operational budget. Traditionally, all expenditures each year are budgeted through
the operational budget. With the proposed separation, the Association's financial resources would be used to promote the profession and provide seed money for those initiatives.
The Board approved the reallocation of net assets.

Defining the Profession and Creation of the Strategic Information Management Institute

In April 2000, the Board approved a market trend study to address the current needs of business from our customers' perspective. Chosen to complete the study was The Forbes Group, who presented their findings at the Leadership
Conference, held in July 2000 in Excelsior Springs, Missouri. The Forbes Group laid out a profile of the corporation of the
future and the role that ARMA's members could play in their own success. This new approach to information management focuses on what new products and services employers will need and what we as an association can do to help meet
those needs. The Strategic Planning Committee worked thereafter to formulate a plan to define this new profession, build the skills of our members, and increase the awareness
for the profession. The new name for this broadly expanded profession is "Strategic Information Management". The first major initiative to promote this new profession is the creation
of the Strategic Information Management Institute.
The Board approved a motion to allocate funds from the association's financial reserves for the creation of information content and delivery to raise the bar of the profession and provide members with a career ladder that will provide for
significant growth potential.

Annual Conference Site Selection - 2005

In October 1999 a conference task force committee was formed to review the event logistics, site selection, educational programs, exposition and the execution of events, and bring forth recommendations for evolving and improving future
conferences. The Site Selection sub-committee met several times thereafter and ultimately presented an updated criteria report to the Board. In the opinion of that committee, if the annual conference is held in Milwaukee in 2005 as originally scheduled, the revenue realized will be significantly less than if held in Chicago. It was estimated that there will be a minimum of 200 more attendees and the exhibition will attract
1,500 visitors if held in Chicago instead of Milwaukee. Based upon this new information, along with the criteria used for choosing first tier cities, the motion was carried to move the
annual conference from Milwaukee to Chicago in 2005.

Name Change for National Records and Information
Management Week

National Records and Information Management Week
(NRIMW) was originally a one-day event to promote the records and information management profession through the collaboration of GRECO and CLARA committees. In 1995, the event was extended to one week each year, the first week in April.
In keeping with our new direction, the Board approved a name change from National Records and Information Management Week to Strategic Information Management Week effective July 2001.