Arbor Pointe Condominium Association

January Board Meeting Minutes Arbor Pointe

Arbor Pointe Board of Directors Meeting January 9, 2002

CALL TO ORDER

The meeting was called to order at 7:00 p.m. Board members in attendance were Lisa Probasco, Laura Caron, Bob Spada and Sharon Bishop. In attendance for Management Specialists, Inc. was Lisa Abbott.

OPEN FORUM

There were two homeowners present for Open Forum. They had issues regarding some cars that had been broken into and stolen from the parking lot by the north end of the 5550 building. Their concerns were that the parking lot was so dark it made it easy for vandalism to occur.

They also had questions regarding the assessment increase and whether it would be increased again. The Board did explain to them that they would be working on a new budget for the FY2003 and at this time they were not anticipating another increase but they could not guarantee it.

The homeowner also had questions regarding sand buckets by the building. The Board explained that they would request Lisa to contact the landscape company to place sand buckets in the planting beds at each building.

The homeowner had concerns about cars that were speeding down Chase Street. Lisa instructed her that when these cars were speeding down the street, the best thing for her to do would be to contact the Arvada police department and report the speeding vehicle.

APPROVAL OF PREVIOUS MINUTES

The minutes were approved as written.

MANAGER’S REPORT

Financials – Lisa presented the December 2001 financials. She reviewed the cash flow and explained that there had been no outstanding expenditures in the month of December and that the Association had ended their month with Cash Assets available of $16,256.65. She also did note to the Board, in their reserve account at the end of December they had $35,864.38. There were no reserve expenditures in the month of December.

Delinquencies – Lisa reviewed the delinquency report with the Board, stating that currently there are seven (7) homeowners that are seriously delinquent. Two (2) of the homeowners are in foreclosure; one of the homeowners that is in foreclosure also is being foreclosed upon by his mortgage company. Three (3) of the other homeowners are making payments as scheduled with the attorneys to try to reduce their amount owed. The two (2) additional homeowners that are delinquent at this time have now had a lien placed on their property.

Covenant Violations – Lisa stated that there has been few covenant violations; there have been several complaints about homeowners leaving trash on their patios and those homeowners have been sent violation letters.

ACC Requests – There were no ACC requests at this time.

Grounds – Lisa informed the Board that there have been several questions and concerns about the snow removal in the area and she will be checking with Urban Farmer to find out what needs to be done to correct the situation.

OLD BUSINESS

Concrete Repairs – Lisa informed the Board that the concrete repairs from Palace Construction have been completed. She did a walk-through and the replacement concrete looks good and she has received many phone calls from homeowners that were pleased with the work that was done.

Siding Claim – Lisa presented the Board with a resolution for the Board President to sign for the siding claim to be processed. After discussion, the Board agreed that Lisa Probasco, Board President, should sign this to proceed with this claim.

Gutter Repairs – Lisa presented the Board with two (2) bids for gutter repairs and cleaning. One was from The Roof and Gutter Guys; the other was from Lookout Renovation. After discussion, the Board decided to accept the bid from The Roof and Gutter Guys along with the proposed price of $635.00 for any repairs that were needed.

Patio Repairs – This item has been tabled until spring.

Stairway Replacement – Lisa informed the Board that she spoke with Benny at By Benny and he guaranteed that he will begin the replacement of the stairways by January 21st. Lisa Probasco stated that if the stairway replacement did not begin on January 21st she would like Lisa to find another contractor who can begin very soon thereafter.

Parking Lot Lighting – Lisa presented the Board with three bids for the parking lot lighting; one was from Radiant Lighting, one was from Quality Electric and one was from Lookout Renovation. After reviewing the bids, and discussion, the Board decided that they would like Lisa to request new bids to all companies with the type of light that Radiant proposed and add additional lights. The Board will walk through the property and determine how many additional lights are needed and where they should be placed.


NEW BUSINESS

Towed Vehicle at 5580 West 80th Place – Lisa informed the Board that she had received a phone call from the homeowner whose vehicle had been towed on December 21st, 2001, requesting that the Association pay to have his car taken out of impound. Lisa informed the Board she requested the homeowner attend this evening’s meeting for a hearing and the Board would determine whether they would reimburse him for the cost of the impound. The homeowner was not present; this issue for reimbursement with the homeowner is now closed.

Letter from Homeowner at Unit #66 – Lisa presented a letter to the Board from the homeowner at unit #66. The letter stated that the homeowner would not be paying the increased monthly assessment fee due to that she was not satisfied with services in the common areas. Lisa also presented a letter that she had sent back to the homeowner explaining that she is obligated to pay those assessment fees. If she did continue not to pay the increased assessments, her account would eventually be turned over to the attorneys for collection and a lien would be placed on her property. After this session, the Board was in agreement with this.

Bathtub Leak – Lisa presented the Board two letters from the homeowner who is having an issue with the homeowner below her regarding her bathtub that is leaking. Lisa explained to the Board she wanted to inform them of this issue that has been ongoing for approximately six months; the issue is strictly between homeowner and homeowner.

NEWSLETTER ITEMS

?˜ Ice melt
?˜ Lighting
?˜ Sidewalks
?˜ Gutters

REVIEW OF INVOICES/SIGNING OF CHECKS

All invoices were approved and checks were signed.

NEXT MEETING DATE AND TIME

The next meeting will be February 20th, 2002 at 7:00 p.m.

ADJOURNMENT

With no further business to discuss, the meeting was adjourned at 8:30 p.m.


/ch

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