Bow Mar Heights Improvement Assoc.

Bow Mar Heights Improvement Assoc.

About Bow Mar Neighborhood

Bow Mar Heights is one of the Denver County SouthWest corridor's finest neighborhoods. Bordering Pinehurst, Bow Mar and Harvey Park, Bow Mar Heights prides itself because of its views, location, beautiful homes, and fine parks. Current city improvements put it in the center of light rail, Park Meadows, Southwest Plaza, and easy access to Downtown Denver. To get to Bow Mar Heights take 285 (Hampden) to Sheridan, go West on Sheridan to Quincy, head East on Quincy and turn right on Zenobia, Wolff, Utica, Quitman, or Newton and see our beautiful neighborhood.

About our association

Association By-laws

BY-LAWS

of

The Bow Mar Heights Improvement Association, Inc
Dated: November 10, 1992
Adopted by Membership: November 10, 1992
Revised:


ARTICLE I
NAME

The name of this corporation shall be “The Bow Mar Heights Improvement Association, Inc.,” hereafter referred to as “the Association.”


ARTICLE II
BOUNDARIES

The Boundaries of the Association are, but not limited to homes as shown on the boundary map, Appendix I.


ARTICLE III
OBJECTIVES

1. To promote and improve public parks, schools, transportation, street lighting, maintenance, sanitation, etc.
2. Promotion and improvement of fire and police protection, and all emergency relief, and safety programs.
3. Promotion of fair, equitable and just zoning, building and tax status, ordinances and regulations, and securing fair and just application of such status, ordinances and regulations by governmental agencies.
4. To promote friendly relations among residents of the Association and interaction with community groups.
5. To evaluate municipal, state, and federal planning and services affecting the Association and act accordingly.
6. To do all other things necessary, proper or incidental, to promote the above stated objectives for the general welfare of the Association members.

ARTICLE IV
MEETINGS AND ELECTIONS

Section 1


FISCAL YEAR
The Fiscal year of the organization shall be July 1 through June 30.

Section 2

MEETINGS (Special)
Meetings of the members of the Association may be called at any time by the President or by five (5) Members of the Association. The call for meetings shall be in writing signed by the persons making the call. Written notice of the meeting stating the time and place of the meeting, and any special business to be transacted shall be given to all members within the week of the scheduled meeting, by mail or by distribution to all members a written notice of such meeting.

Section 3

GENERAL MEETING

General meetings of the Association shall be held on the fourth Thursday of January, April, July and October. Notice of the meeting shall be the same as any other meeting of the Association.


Section 4

BOARD OF DIRECTORS MEETINGS

The Board of Directors shall meet on the second Tuesday or at such times as may be directed by the majority of Board members or the President.

QUORUM
General Association meeting
Twenty members of the total membership shall constitute a quorum at a meeting of the Association, and the affirmative vote of a majority of a majority of those present shall be the act of the members. Voting by proxy is prohibited.
Board of Directors
Six members of the Board shall constitute a quorum at a Board meeting and the affirmative vote of a majority of those present shall be the act of the Board.

ORDER OF BUSINESS
The rules of Order, as contained in Robert’s Rules of Order shall govern the meetings of the Association and Board of Directors.

The business at any general membership meeting of the Association shall include:

a. Call to Order
b. Reading and Approval of Minutes
c. Treasurer’s Report
d. President’s Report
e. Committee’s Reports
f. Unfinished Business
g. New Business
h. Adjournment

The order of business as set forth above may be suspended by a two-thirds affirmative vote of those Board members present, as provided in these By-laws.


Section 7

NOMINATION AND ELECTION OF BOARD OF DIRECTORS AND OFFICES

Candidates for the Board of Directors of the Association shall be nominated by a committee prior to, and from the floor at, the annual meeting; and upon the close of nominations, the members shall vote. The nominating committee shall contact its proposed slate of candidates and obtain their concurrence to run prior to the meeting. The number of persons to be elected who receive the highest number of votes shall be deemed elected. Those elected shall serve in such capacity for the term of two years. Only members of the Association may be elected to the Board of Directors.

ARTICLE V
BOARD OF DIRECTORS AND OFFICERS

Section 1

The Board of Directors of the Association shall consist of a president, vice-president, secretary, and a treasurer, and eight Directors.

President:
Shall preside over all meetings and may appoint standing committee chairperson as deemed necessary. The president does not have a vote except to break a tie. The president is an ex-officio member of all committees except the nominating committee.

Vice-President:
Shall act as an aide to the president and shall perform the duties of the president in the absence of that officer.

Secretary:
Shall have charge of all the records, documents and papers belonging to the Association except those pertaining to monies. The secretary shall conduct the official correspondence of the Association as directed by the president. The secretary shall keep records of all meetings and be the contact person for all communications to the Association.

Treasurer:
The Treasurer shall have charge of all records pertaining to monies and shall make regular reports al each meeting and such other preports as may be required by the members. The treasurer shall keep all receipts and other documents pertaining to the Association and deposit monies in the bank of the Association’s choosing and pay all legal bills of the association. All checks will be counter-signed by another authorized officer or director.

Directors:
There shall be eight directors, each elected to a two year term. Four directors shall be elected in even numbered years and four in odd numbered years.

VACANCIES AND ABSENCES

In the event of any vacancy, the President shall select, and the Board of Directors ratify within sixty (60) days. The successor appointment shall be voted on by the general at the next annual meeting. Three (3) successive absences by a board member, from scheduled Board meetings, without a valid excuse accepted by the president, shall constitute a refusal to serve, and the vacancy shall be filled by the Board.

ARTICLE VI
MEMBERSHIP

Section 1

ACTIVE MEMBERS
Every adult, who resides within the Association boundaries, shall be entitled to membership in the Association as active members. The homeowner or householder, shall each be entitled to one vote.

Section 2

TERMINATION OF MEMBERSHIP
Any member may resign from the Association by written notification submitted to the Association Secretary

Section 3
ADDRESS OF MEMBERS
The Secretary shall keep a record of the addresses the Association and it shall be the duty of each member to promptly notify the Secretary of any change of address. Whenever any notice is required or permitted to be given to a member pursuant to these By-laws, such notice addressed to such member at his or her last address as shown on the Secretary’s records shall he deemed to have been properly given.

Section 4
ASSOCIATION DUES
Dues may be determined from time to time by the Board of Directors of the Associatin, and shall be paid by each member as determined by the vote of the membership at an official meeting. Each household shall be required to pay dues. The dues amount and manner of assessment shall be ratified by the association membership in accordance with these By-laws.
ARTICLE VII
STANDING COMMITTEES

Standing committees shall include:

1. Zoning Liaison
2. Parks Liaison
3. Police Liaison
4. Fire Department Liaison
5. City Council Liaison
6. Financial Auditing
7. Newsletter
8. Membership Directory
9. Yard/Christmas Contest
10. Nominating
11. Traffic Liaison
12. The President may appoint an ad-hoc committee as deemed necessary.

ARTICLE VIII
AMENDMENTS TO BY-LAWS

Section 1

These By-laws may be modified, amended, supplemented, or altered by the affirmative vote of two-thirds of those members present at any meeting of the members, provided that a quorum as provided by these By-laws is present. Notice of a vote on the amendment must be included in the notice of the meeting.

Section 2
Any member of the Association may propose amendments to these By-laws by submitting such amendments in writing over his or her signature to the Secretary at least fifteen (15) days before the meeting at which the vote will be taken thereof. Notice of all proposed amendments shall be given to the members to the Association together with the notice of the meeting at which action thereon is to be taken. The membership shall consider said amendment and shall either adopt or reject said amendment at the next scheduled meeting.



ARTICLE IX
POLICIES

Section 1

The officers of the Association shall require an annual audit of the books of the treasurer prior to the Annual meeting. The audit shall be conducted under the supervision of the Financial Auditing Committee.

Section 2
The outgoing officers shall present to the members at each annual meeting a report as to the condition of the Association and of its property, including the Annual Audit Report.


Section 3

Political and legislative endorsements shall not be made by the Association.


ARTICLE X
HONORARY MEMBERSHIP

The Board of Directors may confer honorary membership in the Association upon persons whose services rendered to the community, is of an exemplary nature or of great public benefit to the Association. Honorary members shall not have voting rights, but may attend all meetings and functions of the Association.