Chambers Heights Neighborhood Association

Chambers Heights Neighborhood Association

BY-LAWS OF THE CHAMBERS HEIGHTS NEIGHBORHOOD ASSOCIATION

ARTICLE I: NAME

In accordance with the Articles of Incorporation filed with the Secretary of State of Colorado, the name of this organization shall be CHAMBERS HEIGHTS NEIGHBORHOOD ASSOCIATION, located in Aurora, Colorado, a non-profit and non-commercial organization, hereinafter referred to as the Association.

ARTICLE II: BOUNDARIES

The boundaries of this Association shall be as follows: From the northwest corner of Sable Boulevard and East 6th Avenue frontage road, east to Fraser Street. West side of Fraser Street from East 6th Avenue north to East 8th Avenue. North side of East 8th Avenue from Fraser Street east to Chambers Road. West side of Chambers Road north to utility easement (behind K- Mart). South side of utility easement west to Sable Boulevard, excluding multi-family residential housing. West side of Sable Boulevard from utility easement south to East 12th Avenue, excluding multi-family residential housing. West side of Sable Boulevard, including Veronica Acres Subdivision Filing No. 1 and Casa Residual Subdivision filing No. 2, from East 12th Avenue south to East 6th Avenue frontage road.

ARTICLE III: MISSION STATEMENT

The purpose of the Association is to seek to improve the quality of life in the neighborhood in matters such as land use, environmental protection, public service, consumer protection, city of Aurora municipal code enforcement, and other matters of neighborhood concern. The purpose of this organization shall also include the promotion of social activities, as well as the aforementioned civic responsibilities.

ARTICLES IV: OBJECTIVES

The objectives of the Association are to:
1. Represent and advance the common interest of all residents in the neighborhood.
2. Keep all residents informed of issues vital to the neighborhood by appropriate communication and meetings.
3. Establish special ad-hoc committees to investigate and make recommendations to the Association on all matters of neighborhood concern.
4. Encourage fellowship and recreational opportunities within the neighborhood.
5. Participate in Aurora's Neighborhood Referral System.
6. Pursue neighborhood interests through the budgetary, council, city, county, state processes and zoning enforcement.
7. Participate in the Neighborhood Watch Program.

ARTICLES V: MEMBERSHIP

SECTION 1 - ELIGIBILITY. A member is any person I8 or more years of age who resides or owns real property in the Association area. Three categories of membership include:
A. Active membership shall be open to all dues paying residents of the area. Only active members may vote and hold elective office.
B. Non-active membership shall be open to all non-dues paying residents. Non-active members may attend meetings but cannot vote or hold elective office.
C. Associate membership shall be open to all non- residents, who are not active or non-active members, owning real property within the boundaries of the Association. Associate members may attend meetings but cannot vote, hold elective office or become due paying active members.
SECTION 2- ADMISSION AND TERMINATION.
A. Any resident may apply for active membership at regular meetings or through the Treasurer, who will check eligibility.
B. Membership is terminated upon self-exclusion, non- payment of dues, moving outside the Association boundaries, or by majority decision of the Board of Directors of the Association for good cause.

ARTICLE VI: FINANCING

SECTION 1 - DUES. The annual dues for active membership in the Association shall be a minimum of $5.00 dollars per eligible household, payable on or before January 1st or at the first meeting of the Association of the year. Dues are for the current calendar year.
SECTION 2 - REVENUES. Revenues will be drawn from membership dues and fund raising projects.
SECTION 3 - FINANCIAL PLANNING, BUDGETING AND AUDITING.
A. The Executive Board is responsible for financial planning and budgeting.
B. The Executive Board will present the budget and annual statement of expenses at the second general meeting of the calendar year.
C. The Executive Board may not authorize expenditure of funds, other than ordinary expenses, in excess of fifty ($50.00) dollars without approval of the general membership.
D. An audit will be conducted one month prior to election by a three member committee elected by the membership.

ARTICLE VII: MEETINGS

SECTION 1. All meetings of the Association shall be held within the boundaries defined in Article II.
SECTION 2. Meetings of the Association general membership shall be held at least four times per calendar year.
SECTION 3. Special meetings may be called by the Executive Board.
SECTION 4. Meetings of the Board of Directors will be held at least once a year.
SECTION 5. The privilege of holding office, introducing motions, floor debating and voting shall be limited to active members.
SECTION 6. Special meetings of the Association may be called at any time by a resolution of the Board of Directors or upon request in writing by fifteen active members of the Association, addressed to the President and Secretary: provided, however, that business transacted at all special meetings shall be confined to the objects of the meeting stated in the notice of the meeting.
SECTION 7 - OFFICIALS OF MEETINGS. The Association President shall preside at all meetings unless unable to attend, in which event the Vice President shall serve. In the absence of the Vice President, the Secretary shall preside. in the absence of the Secretary, the Treasurer shall preside. The Association Secretary shall act as Secretary at all meetings. In the event of the inability of the Secretary to serve, the President or other presiding officer shall appoint an Acting Secretary.
SECTION 8 - QUORUM. At any general meeting of the Association, a majority of those active members present shall constitute a quorum for the transaction of any business whatsoever. At Board of Directors meetings, four members constitute a quorum.
SECTION 9 - VOTING. At all Association meetings, each active member of the Association present at said meeting shall be entitled to one vote. Proxies shall not be allowed.
SECTION 10 - THE ORDER OF BUSINESS. The meetings of the Association shall be as prescribed by the President by preferably as follows:
A. Calling the meeting to order.
B. Reading of the minutes of the previous meeting.
C. Reports of Officers.
D. Reports of Committees.
E. Unfinished business.
F. Communication and bills.
G. New business.
H. Program
I. Adjournment.
SECTION 11. Meetings shall be conducted according to parliamentary procedure as prescribed in Robert's Rules of Order.

ARTICLE VIII: THE EXECUTIVE BOARD

SECTION 1 - ELECTION OF THE EXECUTIVE BOARD. The Executive Board members shall be elected for a one-year term at the August meeting of each year by the majority vote of active members present.
SECTION 2 - THE OFFICERS. The Association officers shall consist of a President, Vice President, Secretary/Historian and Treasurer. These four officers shall comprise the Executive Board and shall be members of the Board of Directors.
SECTION 3 - VACANCY. In case of the absence or inability to serve of any Association officer and of any person authorized herein to serve in his or her place, the Board of Directors may designated any of their number to act in the place of the disabled or absent officer(s), and may designate one person to act as Secretary and Treasurer.
SECTION 4 - REMOVAL. Any Association officer may be removed from office for good cause by a vote of two-thirds of the Board of Directors present at any regular or special meeting of the Board of Directors, or by a majority of the active membership at any regular or special meeting.
SECTION 5 - NOMINATION. Nomination for Executive Board members will be accepted from the floor.
SECTION 6 - DUTIES OF OFFICERS.
A. The PRESIDENT, as chief executive officer, presides at all Association meetings and of the Board of Directors and shall sign as President all conveyances, contracts and other instruments executed on behalf of the Association which shall have first been approved by the Board of Directors. The President shall have, subject to the control of the Board of Directors, general supervision over the affairs of the Association and shall perform all duties as are incident to his office or as are properly required of him by the Board of Directors. The President may also co-sign all checks.
B. The VICE PRESIDENT, shall exercise all the duties of the President in his absence, or in case the President is for any other reason unable to act, and shall perform such other duties as are properly assigned to the Vice President by the President and/or by the Board of Directors. The Vice President may also co-sign checks.
C. The SECRETARY/HISTORIAN, shall keep minutes of all meetings, general and executive, and shall report minutes to the membership. The Secretary shall have charge of the Association books and records and shall keep a record of all members with their addresses. The Secretary shall, in general, perform all the duties incident to the office of Secretary, subject to the control of the Board of Directors, and shall perform such other duties as are properly assigned to him by the Board of Directors. The Secretary's books shalll be open at all times to the inspection of any officer, Association Director, and to active Association members upon the written demand of any five active members. The Historian's responsibilities shall include keeping newspaper clippings, newsletters, fliers, and minutes of the Board of Directors and general membership meetings.
D. The TREASURER, shall have custody of the funds and securities of the Association. The Treasurer shall collect or receive and disburse all Association funds, keeping full accounts of such receipts and disbursements. The Treasurer shall sign checks co-signed by the President or Vice President. The Treasurer shall keep full and accurate accounts of receipts and disbursements in the Association books and shall deposit all moneys and other valuable effects in the name of, and to the credit of, the Association in such depositories as may be designated by the Board of Directors. The Treasurer shall render a full report of his transactions since the last general meeting. The Treasurer shall disburse the funds of the Association, as may be ordered by the Board of Directors, and take proper vouchers therefore, making such disbursements only in accordance with such requirements and provisions as may be prescribed by the Board of Directors. The books shall be open at all times to the inspection of the Association Board of Directors, and also to Association members upon written demand of any five active members. The Treasurer shall produce and turn over to the Board of Directors all books, records, money and property of the Association at any time when the same may be demanded by a majority of the Board of Directors present at any meeting. An audit will be conducted one month prior to election by a three member committee elected by the membership.

ARTICLE IX: BOARD OF DIRECTORS

The Board of Directors shall govern activities of the Association, coordinate programs and project teams and report to members. The Board of Directors members shall be nominated from the floor following the Executive Board members' election and shall be elected by a majority vote of the active members present at the general meeting. A minimum of six members of the Board of Directors shall be elected to serve for a one year term.

ARTICLE X: NEIGHBORHOOD WATCH/HEAD AREA COORDINATOR

Section 1. The Neighborhood Watch Head Area Coordinator shall be elected by the general membership at the same time as the Executive Board. The Head Area Coordinator shall be a direct link to the Aurora Police Department to relay information and crime reports.
Section 2. Neighborhood watch will work directly with the Association as a separate unit. The Head Area Neighborhood Watch Coordinator shall be an active member of the Board of Directors.

ARTICLE XI: SPECIAL COMMITTEES

The President, may appoint special committees as may be necessary for the carrying on of any of the work and activities of the Association. Members of such committees shall be members of the Association, but need not be members of the Board of Directors.

ARTICLE XII: AMENDMENTS

Amendments to the by-laws may be presented in writing to the Board of Directors at any time and presented to the general membership after approval of the Board of Directors. Amendments require a two-thirds majority vote of active members present at a general meeting.

ARTICLE XIII: SPECIAL PROVISIONS

SECTION 1. These by-laws became effective upon approval of two-thirds of the active members present at the meeting on February 21, 1996.
SECTION 2. The Executive Board and the Board of Directors shall have full and complete powers in control of the affairs of the Association.
SECTION 3 - DISSOLUTION AND PROPERTY RIGHTS. The Association shall be retained as long as one-half of the active members desire its continuance and actively support its functioning. In the event of dissolution, any and all properties and monies held in the name of the Association shall be donated to such organization as shall be designated by the remaining Association members.

Dated this 21st day of February1996.
Stephen R. Ruddick, President Chambers Heights Neighborhood Association
Jan Brown, Secretary, Chambers Heights Neighborhood Association