Island Gymnastics Travel Team Boosters Club, Inc.

By-laws

By-Laws for review

BYLAWS
of
Island Gymnastics Travel Team Booster Club, Inc.

INTRODUCTION

These bylaws constitute the code of rules adopted by the Island Gymnastics Travel Team Booster Club, Inc. for the regulation and management of its affairs.


MEMBERSHIP

Regular Members: All parents and/or legal guardians of athletes who desire to compete in amateur athletic events and all current staff of Island Gymnastics Training Center are eligible for Regular Membership in the corporation. A Regular Member shall have the right to attend and participate in all meetings and activities of the corporation, but shall not have the right to vote, hold office or have an account for an athlete in his/her guardianship.

Voting Members: Regular Members who are parents/legal guardians of athletes and are current in the payment of annual dues (see Membership Dues below) shall be designated as Voting Members. Voting Members shall have the right to vote on all issues before the membership, to elect directors, and to hold office.

Rights of Members: Each Voting Member of the corporation shall be entitled to vote on each matter submitted to a vote at a meeting of the members, except to the extent that the voting rights are limited or denied by the Articles of Incorporation. Each Voting Member shall be awarded one vote. No member shall be entitled to any dividend or any part of the income of the corporation or to share in the distribution of the corporate assets upon dissolution.

How the Membership can Legally Act: The membership may act only at a properly called meeting of the membership where a quorum is present.

Quorum: Those persons present at a properly called General Membership or Special Meeting shall be designated as a quorum and shall be entitled to take action on behalf of the corporation.

Annual Membership Meetings: The annual meeting of the membership shall be held once a year during the month of June, or as soon as practical there- after, at a time and place designated by the board of directors for the purpose of electing directors and transacting any other business as may properly come before the meeting. The meetings shall be adequately publicized throughout Island Gymnastics Training Center by such methods as flyers, newsletters and announcements at classes.

Notice of Annual Meeting: Written notice of the annual membership meeting shall be given not less than seven (7) calendar days nor more than fifteen (15) calendar days before the day that such a meeting is to be held. Such written notice shall be delivered by posting a copy in a conspicuous place at the principal office of the Corporation, or by mail, handbill, newsletter, newspaper, or such additional means as the Board of Directors shall deem effective. The written Notice shall state the place, day, and hour of the meeting. This section may be amended or repealed only by a vote of a majority of the members at a meeting of the membership called in accordance with the terms of these bylaws.

Special Membership Meetings: Special meetings of the members may be called at any time by the president , or on written request of one- fourth of the members who are entitled to vote.

Notice of Special Meetings: Notice of special meetings of the membership shall be given in the exact same manner as notice for the annual meeting (as provided for in these bylaws) except that the notice must mailed to the address of each individual member (as shown in the corporation's records). The timing of such mailing must be calculated in such a manner so as to give each member at least five days of advanced notice prior to the meeting.


Enrollment of Members: All persons wishing to become members shall fill out an application form. The application form shall require the name, address, and telephone number of each applicant. The Secretary shall note if the applicant is eligible to become a Voting Member. The applicant becomes a member upon the secretary's signature of the application form. The secretary shall keep an up to date membership list in the back of the minute book.


BOARD OF DIRECTORS

Board of Directors: The Corporation shall have a President, Vice President, Secretary and Treasurer.

Selection and Removal of Directors: All Directors shall serve one year terms. Directors shall be elected by the General Membership at the annual meeting (immediately following the annual meeting of the membership as is provided for earlier in these bylaws) or as soon as practical thereafter. Directors shall remain in office until their successor has been selected. The General Membership may elect a single person to any two or more offices simultaneously, except that the offices of President and Secretary must be held by separate individuals.


President: The President shall preside at all Booster Club Meetings and shall exercise parliamentary control in accordance with Roberts Rules of Order. The President shall also represent the Booster Club in correspondence and at functions.

Vice President: The Vice President shall act in place of the President in the event of the President's absence, inability, or refusal to act. The Vice President shall also be the travel coordinator and as such will research the hotel and transportation needs of the team. Also, the Vice President shall register the athletes for their amateur sports associations’ membership cards.

Secretary: The Secretary will keep minutes of all meetings of the Board of Directors, will be the custodian of the corporate records, will give all notices as are required by law or these bylaws, and generally, will perform all duties incident to the office of Secretary and such other duties as may be required by law, by the Articles of Incorporation, or by these bylaws.

Treasurer: The Treasurer will have charge and custody of all funds of this Corporation, will oversee and supervise the financial business of the corporation, and will perform in general all duties incident to the office of Treasurer and such other duties as may be required by law, or by the Articles of Incorporation. The Treasurer shall be responsible for maintaining a balanced checking account. The Treasurer shall give a report each month at Booster Club Regular meetings. The Treasurer shall provide the Board of Directors a financial report consisting of an income/expense report and balance sheet at the end of each fiscal year.

Removal of Directors: Any Director elected or appointed to office may be removed by the Board of Directors whenever in their judgment the best interests of this Corporation will be served. Such removal, however, will be without prejudice to any contract rights of the Director so removed.

MEMBERSHIP DUES

Amount: The corporation shall authorize and collect membership dues to be used for the operation of the corporation. Any change in the amount of the dues shall be approved by a vote of the Voting Members at the annual General Membership meeting.

FUNDRAISING

Amount:The Board of Directors shall determine each year to the best of its ability the funds required per athlete to compete in the upcoming competition season.

Sources of Funds: The sum determined by the Board of Directors shall be raised from sponsorship donations and/or participation in team fundraisers held throughout the year.


INFORMAL ACTION

Waiver of Notice: Whenever any notice whatever is required to be given under the provisions of the law, the Articles of Incorporation, or these bylaws, a waiver of such notice in writing signed by the person or persons entitled to notice, whether before or after the time stated in such waiver, will be deemed equivalent to the giving of such notice. Such waiver must, in the case of a special meeting of members, specify the general nature of the business to be transacted.

Action by Consent: Any action required by law or under the Articles of Incorporation or by these bylaws, or any action which otherwise may be taken at a meeting of either the members or board of directors may be taken without a meeting if a consent in writing, setting forth the action so taken, is signed by all of the persons entitled to vote with respect to the subject matter of such consent, or all directors in office, and filed with the secretary of the Corporation.


OPERATIONS

Fiscal Year: The fiscal year for this Corporation will be August 1 through July 31.

Inspection of Books and Records: All books and records of this Corporation may be inspected by any Director for any purpose at any reasonable time on written demand.

Loans to Management: This Corporation will make no loans to any of its Directors.

Execution of Documents: Except as otherwise provided by law, checks, drafts, and orders for the payment of money of this Corporation shall be signed by one of the two (2) Directors who have previously been designated by a Resolution of the board of directors. Contracts, promissory notes, leases, or other instruments executed in the name of and on behalf of the Corporation shall be signed by a person who has been authorized and directed to do so by the board of directors.

AMENDMENTS

The Board of Directors may adopt Articles of Amendment (amending the Articles of Incorporation). Articles of Amendment must be adopted in accordance with Florida Law. The bylaws may be amended at anytime by a vote of the majority of directors at a meeting where a quorum is present.

PUBLIC STATEMENTS

Authority to make Statements. No person, except for the President or the Executive Director (if one has been appointed by the Board of Directors) shall be authorized to make any public statements, whether written or oral, purporting to represent the official policy, position, or opinion of this Corporation, without first having obtained the approval of the Board of Directors.

Limitation on Statements. Any person who is authorized to make any public statement, whether written or oral, purporting to represent the official policy, position, recommendation or opinion of the Corporation, shall first make it clear that he or she is representing the Corporation. Thereafter, throughout the entire presentation, he or she shall confine his/her presentation only to those matters which have been properly approved by the Corporation. He or she shall not at the same time present any statement purporting to represent any other firm, group, or organization or purporting to represent his or her own personal views.

INDEMNIFICATION

Any person (and the heirs, executors and administrators of such person) made or threatened to be made a party to any action, suit of proceeding by reason of the fact that he is or was a Director or Officer of the Corporation shall be indemnified by the Corporation against any and all liability and the reasonable expenses, including attorney's fees and disbursements, incurred by him (or by his heirs, executors or administrators) in connection with the defense or settlement of such action, suit or proceeding, or in connection with any appearance therein, except in relation to matters as to which it shall be adjudged in such action, suit or proceeding that such Director or Officer is liable for negligence or misconduct in the performance of his duties. Such right of indemnification shall not be deemed exclusive of any other rights to which such Director or Office (or such heirs, executors of administrators) may be entitled apart from this Article.

CERTIFICATION

I hereby certify that these bylaws were adopted by the Board of Directors of the Island Gymnastics Travel Team Booster Club, Inc. at their meeting held on __________, 200__.

_____________________________
Secretary

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