Woodington Homeowners Association, Inc

2007 Minutes - Jan-May

January Minutes

Woodington Homeowners Association
(Board Meeting Minutes: January 23, 2007)
(6:30pm, 305 Woodington)

Board Members:
Present: George Padgett, Jess Fortune, Kristine Lynch, David Sikkelee, Brian James
Absent: None
Quorum present? Yes
Others Present: None

Proceedings:
• Meeting called to order at 6:30 p.m. by President, George Padgett
• Annual meeting minutes were approved

• Meeting Report:
Padgett opened discussion for board member positions. MOTION; for George Padgett President, Jess Fortune Vice President, Kristine Lynch Secretary, David Sikkelee Treasurer, Brian James Maintenance; seconded and passed unanimously.

Board recommends that Association Management Group continue to work with a homeowner. MOTION to let AMG handle the situation and send a lawyer letter if necessary; seconded and passed unanimously.
Board recommends that the basketball hoop that is on county property will be left alone. MOTION to leave the basketball hoop as is; seconded and passed unanimously.

• Treasurer report provided by past treasurer Kristine Lynch:
- Lynch explained that the transition to the management company is going smoothly. On 1/23/07 a $4,000.00 check was given to AMG. They will be opening a new checking account to pay association bills. The remaining bank balance will be given to AMG when all checks have cleared the account.

• Other business:
-Board would like AMG to send monthly communication alerting us to all complaints and actions taken in neighborhood.
-Board would like AMG to document first lawn violation then send a letter if a second violation is noted.

-Board reviewed an estimate for a CPA to review the associations books. The board is currently seeking other quotes. Possible action will take place at a later date.
-Jess Fortune will be researching the pros and cons of annexation into Mauldin.
- Board will be working on updating the By-laws this year.

• Assessment of the Meeting:

- All members were mindful and focused during discussions. Next board meeting is set for Monday February 19, 2007 at 6:30pm.

• Meeting adjourned at 7:50 p.m.
• Minutes submitted by Secretary, Kristine Lynch.

February Minutes

Woodington Homeowners Association
(Board Meeting Minutes: February 19, 2007)
(6:30pm, 305 Woodington)

Board Members:
Present: George Padgett, Jess Fortune, Kristine Lynch, David Sikkelee
Absent: Brian James
Quorum present? Yes
Others Present: Rea Tinsley AMG

Proceedings:
• Meeting called to order at 6:35 p.m. by President, George Padgett
• February meeting minutes were approved

• Meeting Report:
Meeting began with the board discussing with Rea Tinsley (from Association Management Group) the general guidelines for our subdivision. Ms. Tinsley will work with the board on any complaints we feel need addressing. The board agreed to have Rea send out a mailing to all homeowners reminding them about general maintenance, dogs and the upcoming community yard sale.
Ms. Tinsley will be reporting back to the board on several points.
Ms. Tinsley left at 7:05pm.
Dave Sikkelee requested the opening balance for the Woodington checking account. Kristine Lynch will be providing him the numbers shortly.
Jess Fortune reported on annexation
Jess spoke with Russell Sapp about the pros and cons of annexing Woodington. Mr. Sapp is the Interim City Administrator and the Mauldin Fire Chief. Recently Stonewyck has approved annexation and Mauldin is talking to Riverwalk, Warrenton, Holly Tree and Sharon Place. Mr. Sapp mentioned that Mauldin is looking into building a fire and police substation on the corner of Bethel and Tanner Roads.
Jess reported that if annexed trash, yard waste and recycling will be provided by the city of Mauldin. Police response time would be decreased from 8-10 minutes to 2-3 minutes. Our mailing addresses would stay the same. The post office is in charge of mailing addresses not the city of Mauldin.
Mr. Sapp has agreed to meet with the board at our next meeting. The time and place will be determined after Jess has spoken to Mr. Sapp.


Audit of Woodington books
Board recommends that Amy Fortune audit our books at AMG. MOTION to let Amy Fortune audit the books; seconded and passed unanimously. Jess Fortune abstained from the vote. A monetary fee will be addressed at a future board meeting.

By-Laws
The board began to review the covenants and By-laws. We will continue to discuss possible changes at future board meetings.

• Assessment of the Meeting:

- All members were mindful and focused during discussions. Next board meeting is set for Monday March 19, 2007 at 6:30pm.

• Meeting adjourned at 8:00 p.m.
• Minutes submitted by Secretary, Kristine Lynch.

March & April Minutes

Woodington Homeowners Association
(Board Meeting Minutes: March 19, 2007)
(6:30pm, Mauldin City Hall)

Board Members:
Present: George Padgett, Jess Fortune, Kristine Lynch, David Sikkelee, Brian James, Kristin Decker AC Committee
Absent: None
Quorum present? Yes
Others Present: Mayor R.C. Jones, Police Chief, M. Bryan Turner, Russell Sapp, Interim City Administrator and the Mauldin Fire Chief and several councilmen
• Meeting began at 6:40 p.m.
The board listened to a proposal for Annexation of Woodington into the city of Mauldin. Mr. Sapp spoke about the benefits of annexation. The faster response times, the paving program, the trash/yard debris collection was all discussed. He also mentioned the reduced fee for the new sports complex and no recreation fee for children’s sports such as baseball and football.
He informed us that city ordinances will take precedence. An example would be fireworks and leaf burning would no longer be allowed.
In order to annex we would need 75% of homeowners to sign the petition.
A one time fee of $75.00 for garbage and recycling bins.
City pays for street light electricity.
Sewer fee is approximately $13.75 a quarter. County sewer fees would no longer apply.
A $10.00 one time fee to hook in your burglar alarm with the police.


Woodington Board Proceedings:
• Meeting called to order at 7:45 p.m. by President, George Padgett
• February meeting minutes were approved

• Meeting Report:
A fence proposal for 3 Claire Lane was reviewed with Architectural Committee member Kristin Decker. A 6 foot wooden fence is being proposed by the homeowners who will be closing on April 4, 2007.
Board recommends that Amy Fortune be compensated $150.00 in gift cards for auditing the association’s books. MOTION to purchase gift cards; seconded and passed unanimously. Jess Fortune abstained from voting.
Action: Kristine to send a letter to a homeowner on Woodington Drive to remind them to have future projects approved by the AC committee prior to having the work done.
A brief discussion about a homeowner that might be using the land at the end of Creekview as a dumping area. Matter needs to be looked into further before any action is taken.
MOTION by Jess Fortune to present annexation proposal to Woodington Homeowners; seconded and passed unanimously.
Action: Jess Fortune to set up a special meeting between homeowners and Mr. Sapp for early in May.
Action: Kristine to create a flyer highlighting annexation and announcing the meeting date and time.

By-Laws
The board began to review the covenants and By-laws. We will continue to discuss possible changes at future board meetings.

• Assessment of the Meeting:

- All members were mindful and focused during discussions. Next board meeting is set for Monday April 30, 2007 at 6:30pm.

• Meeting adjourned at 8:50 p.m.
• Minutes submitted by Secretary, Kristine Lynch.



Woodington Homeowners Association
(Board Meeting Minutes: April 30, 2007)
(6:30pm, 5 Claire Lane)

Board Members:
Present: George Padgett, Jess Fortune, Kristine Lynch, David Sikkelee, Brian James
Absent: None
Quorum present? Yes
Others Present: None

Woodington Board Proceedings:
• Meeting called to order at 6:35 p.m. by President, George Padgett
• March meeting minutes were approved

• Meeting Report:
McKay Fence 3 Claire Lane: Work has been completed.
ACTION: Kristine to inform the AC that Backyard Fence/Deck Company through AMG a letter expressing discontent with how they conducted business in Woodington. We strongly recommend that all homeowners have a survey of their plot done prior to fence installation. The company neglected to have the utilities marked. They also had no survey, which led to the holes being dug 3 feet on a neighbor’s property. They also are not paying another neighbor for the repairs needed to an invisible dog fence that they broke while digging the holes for the fence posts.
Fence 11 Southfield: The AC committee has denied their architectural request for a fence. The homeowners installed the fence without AC approval. The AC has visited the home and given them two weeks to correct the fence. The fence does not following the typography of the property. If the situation is not corrected the board feels that AMG should send a letter and take the necessary action.
Board discussed the fact that seven homeowners have not paid their dues. Board will vote at next meeting to place liens on homes that have not paid.
ACTION: Kristine to find out if landscapers have been paid for the Holly tree trimming. Inform AMG that we feel that the job was not done well.
Possible irrigation problem at the front entrance on one side. Brian to investigate and inform the board.


Gift cards have been given to Amy Fortune for auditing Woodington’s books.
Fifty dollars has been sent to The American Heart Association in memory of Nancy Whitiker.


By-Laws
The board began to review the covenants and By-laws. We will continue to discuss possible changes at future board meetings.

Next board meeting is to be determined after the annexation meeting.

• Meeting adjourned at 7:45 p.m.
• Minutes submitted by Secretary, Kristine Lynch.