Woodington Homeowners Association, Inc

Minutes 2006 - Woodington Board

Minutes 2006 ; September to December

Minutes 14 Dec 2006 Woodington Board Meeting
------------------------------------------------

Attendees: Pete Knoblauch, Kristine Lynch,
George Padgett, Ray Wedlake

NEXT MEETING: Monday 08 Jan 6:30 PM
WHA Annual Meeting at Mauldin Senior Center

ACTION: Ray post a sign in the neighborhood

AMG will be first at start of the Annual
Meeting at 7 PM. The Board requests AMG
presentation be limited to about ten minutes,
with a question/answer/discussion period to
follow. All WHA members need to know:

- what is AMG doing for WHA ?
- reasons for WHA to continue with AMG

after which a secret ballot vote on whether
to retain AMG services will be taken. The
ballot will show the Board's recommendation
to renew AMG's contract for one year. The
Board decided to add a section at the bottom
of the ballot to seek WHA Member's comments.

ACTION: AMG come prepared to present
ACTION: Ray prepare a secret ballot draft

No other Board meetings before the Annual
Meeting are planned at this time. The Board
decided not to make a "give us your proxy"
request before the meeting. Door prizes will
be offered at the meeting, but the Board
decided to use no other "come to meeting"
incentives. A list of yearly accomplishments
will be reviewed at the Annual Meeting.

ACTION: George prepare a list of yearly
accomplishments - all Board
give items for this list
ACTION: Ray prepare for "lucky drawings"
of door prize items

The Board decided to publish another
newsletter before the Annual Meeting.
Pertinent newsletter highlights are:

- 2007 dues proposal $150
- dues due 01 Mar 2007
- Board officers needed
- AMG is ready to serve

ACTION: Ray make a newsletter draft;
Kristine mail completed newsletter

Kristine showed normal yearly expenses
are just short of $100 per year per 66
paying units. This highlighted the need
for a dues increase, particularly to cover
current/future maintenance needs. An official
motion was made/seconded/approved for a 2007
dues proposal for $150 . There is still a
question as to why water bills have been so
large in recent quarters?

ACTION: Kristine prepare a Treasurer's
report, and a budget presentation
($150 dues; backup $125 dues).

No WHA Members have nominated candidates
for next year's Board, nor has anyone come
forward to serve on next year's Board. At
least four officers are needed to serve in
2007. All WHA Members need to recognize,
and ask themselves:

- without a Board, a management company is
an absolute requirement!
- where is Woodington going (Board needed!)?

Staff for an Architectural Committee, and for
a Welcome Committee, also need to be appointed
on a yearly basis.

ACTION: Ray send e-mail asking people to serve
ACTION: George seek Board officers, and staff
for committes at the Annual Meeting

In recognition of fence painting service
rendered, 2007 dues for Marv Taylor are waived
per decision of the Board.


Minutes 20 Oct 2006 Woodington Board Meeting
------------------------------------------------

This meeting was held at Association Management
Group (AMG) office, 3104 Grandview, Suite B

Attendees: Starr Hammond(AMG), Kristine Lynch,
George Padgett, Dave Sikkelee, Ray Wedlake

NEXT MEETING: Thursday 14 Dec 7PM 305 Woodington

This meeting covered many topics, and are
summarized in bullet form. All actions are listed
after summary of the meeting.

* Annual Meeting suggested for 08 Jan 2007 at
Mauldin Senior Center
+ plan a "lucky drawing" to interest
Members into attending ( ? $50 for three
winners ? must be in attendance to win)
+ door prizes ( ? for everyone ? )
* Agreed no more "lawn letters" for now
* Suggested all WHA Members should feel welcome
to call AMG, in advance, when there may be
circumstances which may elicit an AMG letter
* Other AMG personnels' e-mail addresses were
given to the Board
* AMG was requested to send to all Board and
Architectural Committee, when e-mail is sent
* Lawn maintenance is needed at 3 Claire Lane
* Paint is needed at 201 Woodington Drive
* Baltz rental properties require follow up
* "Architectural Guidelines (AG)" were approved,
but given a sizable minority vote, all Members
should be encouraged to air constructive
comments, or questions and concerns
* AMG sent notice to the County to remove the
basketball hoop in the Southfield cul-de-sac
* Speed limit sign near entry to Woodington is
effectively not visible
* Nothing can be done regarding a complaint about
"more than one family" residing at a rental
home at 604 Creekview, since all are part of
the same, extended, family
* AMG requested that copies of all bills, etc.,
be sent to them
* AMG requested to be given the names of tenants
who reside at 604 Creekview Drive
* Trimming holly trees, and other entryway
maintenance items, need attention

ACTION: Kristine draft a next newsletter per
follow up on AG
ACTION: Kristine send documentation of bills,
etc., to AMG
ACTION: Ray in next newsletter tell Members to
feel welcome to call AMG
ACTION: Ray get/send names of tenants at
604 Creekview Drive to AMG
ACTION: AMG arrange time/place for Annual Meeting
ACTION: AMG to contact Baltz, bringing in
legal aid if necessary
ACTION: AMG to have the County make the speed
limit sign visible, again
ACTION: AMG to investigate maintenance contracts
that may include tree trimming as part
of a "full maintenance" service

Other comments - three copies of ballots from
"Architectural Guidelines"
approval voting were made,
to be given to Kristine,
Dave, and to AMG.


Minutes 03 Oct 2006 Woodington Board Meeting
------------------------------------------------

Attendees: Jess Fortune, Pete Knoblauch,
Kristine Lynch, George Padgett,
Dave Sikkelee, Ron Thomas, Ray Wedlake

NEXT MEETING: Thursday 14 Dec 7PM 305 Woodington

Dave Sikkelee and Ron Thomas were nominated for
the Architectural Committee (AC). An official motion
was made, seconded, and voted affirmatively for Dave
and Ron to staff the AC. A cooperative attitude was
voiced by AC staff, and they intend to keep the Board
informed of "Requests" received. For all paperwork
related to AC actions, copies will be made and given
to the Board Secretary. AC members should keep copies
as well. As their first action, the AC approved a
"remove tree" request from Jess Fortune.

Our management company: Association Management
Group (AMG), became active in "enforcing the Covenants"
during their 6 month trial contract period which began
on 01 Aug 2006 (ends 01 Feb 2007). Communication
difficulties due to faulty e-mail addresses were
noted, and corrective action requested. An official
motion was made, seconded, and all voted "aye" to not
turn over bills, accounts, check book, etc. to AMG
until after a satisfactorily completed trial period.
A question about a "small trailer in a driveway",
and whether it needed to be dealt with, was aired.

ACTION: Kristine forward copies of AMG letters to
those who did not receive them
ACTION: Kristine set up a meeting at AMG to review
status of actions to date
ACTION: Ray send a letter in December to officially
terminate AMG contract, which otherwise
renews for another year by default

A completed "Architectural Guidelines" was
sent to all Members for an approval vote. The
Board decided to follow up with those who, to
date, have not voted. This was to be sure all
Members had received their ballot, and to remind
them of the 13 Oct return date.

ACTION: Ray post a sign to remind Members the
end of ballot period is 13 Oct 2006
ACTION: All Board call Members who have not
returned a ballot

Jess reported no quotes were received per
his request to painters to paint our fence.
AMG was asked, but gave no response.

ACTION: George and Ron assess if fence painting
can be done by WHA Members

Kristine gave a Treasurer's Report showing
about $2100 left from dues after $4500 spent so
far this year. She pointed out there is not
enough money to do various maintenance items.
For money to be available, a dues increase is
needed. Dues have held constant for many years.
This limits funds available to be spent to only
the most necessary items.

Minutes 2006 ; May to August

Minutes 08 Aug 2006 Woodington Board Meeting
------------------------------------------------

Attendees: Barney Black, Denis Esteve, Pete Knoblauch,
Kristine Lynch, George Padgett, Ray Wedlake

NEXT MEETING: Tuesday 03 Oct Time/place TBD

A management company: Association Management Group,
was hired for a six month "trial period". In addition
to a first monthly fee of $275 that was paid, an
initial fee of $132 was paid.

A next draft of "Architectural Guidelines" was
reviewed. It was decided to ballot the entire document
as single entity, with one Yes/No/Abstain ballot
selection. Due to various changes, and removal of
some material, not all Board members were in favor
of balloting the document in its current form, but a
decision was made to go ahead. No official Board vote
was taken, as comments from our management company:
AMG, were desired. Various other points were discussed
in detail, but are not reported upon here.

ACTION: George prepare a final draft
ACTION: Kristine make/send a ballot
ACTION: Ray place draft copy of "Request" form
at our web site
ACTION: Ray place names of Architectural Committee
at our web site

(Notes after the fact: draft completed; ballot sent;
AMG commented they felt the
"Architectural Guidelines" document was too long, and
that no one would read it, but gave no other detailed
feedback; AC members were put on our web site, and then
removed from our web site, due to their resignations.)

A need to paint our fence was recognized. A
"work day", or "paint the fence day" was suggested,
where all Members would be asked to help. Those
who helped would potentially be recognized via
something like a dues rebate.

ACTION: Jess decide if fence painting can be deferred
ACTION: Jess get quotes for fence painting

Three items for AMG's attention:

ACTION: Ray inform AMG of one Member's unpaid dues
ACTION: Ray inform AMG of two rental lots' maintenance
problems and history of problems
ACTION: Ray request AMG pursue removal of a
basketball hoop in Southfield cul-de-sac


Minutes 25 July 2006 Woodington Board Meeting
------------------------------------------------

Attendees: All Board and Architectural Committee

NEXT MEETING: Tuesday 08 Aug 7:30 PM 703 Creekview

A next draft of "Architectural Guidelines"
was briefly reviewed. "AG" will remain a separate
document, but will be recognized per a "By-Laws"
amendment. Effort has been taken to avoid
duplication of similar content in "AG" relative
to "By-Laws" and "Covenants". There were
differing opinions as to whether "process" and
"schedule" were adequately covered. A brief
"waiver" statement was added to this draft. All
Architectural Committee members, as well as the
requestor need to sign the "Request" form.
"County" should replace "city" references.

The document will be balloted in its entirety,
with one (yes/no) vote pertaining to the
whole document - target date set for 18 Aug
with return date targeted for 15 Sep.

ACTION: George/AC rework final draft per feedback
"markup" copies from all
ACTION: Jess draft a preamble for ballot of AG
ACTION: Ray draft a ballot form for AG

Many proposed "By-Laws" amendments are still
pending. It was decided not to ballot any of these
along with AG.

ACTION: All provide feedback to Ray; Ray rework
drafts and add updates.

A management company will be hired for a six
month "trial period". Anticipated fee is about
$275/month, which will very likely need a dues
increase to about $125/year (or more). Woodington
dues are low, and have not been raised since a very
long while. A newsletter will bepublished to inform
members of management company and anticipated
increase of dues.

ACTION: Kristine hire a management company for
a 6 month period
ACTION: Kristine draft/send newsletter; Ray add
newsletter to web

Jess reviewed many maintenance items, and
suggested some new thoughts:

- entryway brick has a greenish film
- schedule a once yearly "work day", with
participants to receive a dues rebate
- fence will need wash/repair/replace/scrape/paint
- entryway lights were replaced
- street repair WIP
- entryway irrigation pipe is broken - repair WIP
per a query to "Kelly Irrigation"
? move speed limit sign near entryway along Woodington
- restore flower bed plantings/mulch to landscaper's
work scope
- separate contract for tree trimming WIP

ACTION: Jess to pressure wash entryway brick

Continued dissatisfaction was expressed with lack
of maintenance effort observed at rental properties
along Creekview.

ACTION: Ray send a letter to the owner

A delinquent dues account requires follow-up.

ACTION: Kristine remind the owner


Minutes 26 June 2006 Woodington Board Meeting
------------------------------------------------

Attendees: Barney Black, Jess Fortune, Pete Knoblauch,
Kristine Lynch, George Padgett, Ray Wedlake

NEXT MEETING: Tuesday 25 July 7:30 PM 703 Creekview

Jess Fortune was nominated and duly elected to fill
the open office of Maintence Director. Road signs for
"Deaf Child" were removed. A note was received from
a Member asking for when road repairs for Woodington
(near Tanner) were planned. Jess mentioned fence work
was needed, and was researching rebidding the contract
for neighborhood entry area maintenance, to be sure
services included tree trimming.
ACTION: repair/renew "No soliciting" sign
at neighborhood entryway
ACTION: assess if street lights are blocked
by trees, and correct if necessary
ACTION: Woodington road repair plan
ACTION: fence repair / repaint
ACTION: tree trimming at entry area

George reported for the "Guidelines" draft
subcommittee that work was ongoing, and progress had
been made. A recognition of "no change to Covenants"
was reached. It was suggested Board votes for many
individual items be deferred to accept provisions in
Guidelines, and review them as they may occur in the
future in "real life". It was also suggested a
review of ballot procedure be done.

Specific discussion included:
- include process and schedule
- exemptions: roofing shingles
- fence: amend "open picket" / "shadowbox" or delete
- remove "same pitch" roof requirement
- meaning of "Cabana" stuff
- question about "offensive behavior" for Cabana/Gazebo
- add "disclaimer / waiver"
- "no sue" agreement
- review foundation requirements - skirted base
- get rid of word "shed", state not a dumping ground,
no other attachments are allowed

ACTION: Subcommittee of George, Denis, and Barney
to continue work and output updated draft(s)
ACTION: Barney get paperwork in order for new people
who decided to make improvements immediately
upon moving in

Kristine reported two dues delinquent Members
paid their dues, tho one made only a partial payment.
A letter telling this Member to pay late fees was sent.
The Board approved formation of a "reserve account".
A basketball hoop in Southfield cul-de-sac at west end
needs to be removed to a Member's private property, as
a "play at your own risk" sign will not hold up in
court. It was pointed out a management company could
save us money on many of our costs. However, a dues
increase will be needed to pay for services of a
management company.

ACTION: Kristine make a "reserve account"
ACTION: Board decide if a letter to remove basketball
hoop should be sent
ACTION: Kristine investigate where a management
company can help us reduce costs

A "remove your sign" letter was sent to a Member
advertising a business. and the Member complied.

Brief discussion about need to amend current
"By-Laws" resulted in actions as below. Some
proposed By-Laws amendments have not been acted
upon for more than a year!

ACTION: strengthen project cost > $1500 approval
ACTION: add "junk Covenants" in 2010


Minutes 16 May 2006 Woodington Board Meeting
------------------------------------------------

Attendees: Barney Black, Amy Fortune, Pete Knoblauch,
Kristine Lynch, George Padgett, Ray Wedlake
Guest: Starr Hammond, Association Management Group

NEXT MEETING: Monday 26 June 7:30 PM 703 Creekview

Maintence Director is an open office due to
resignation of this Board officer.

Amy reported expenses for the Block Party were
within budget. Informal discussion noted from the
Block Party was one "how to" and three "maintenance"
requests:
- Knight wants a utility building
- deaf child has moved away
- "No Soliciting" sign looks bad
- street lights blocked by trees

A Maintence Director is needed on the Board to:
ACTION: look into removal of deaf child
street signs
ACTION: repair/renew "No soliciting" sign
at neighborhood entryway
ACTION: assess if street lights are blocked
by trees, and correct if necessary

George reported for the "Guidelines" draft
subcommittee that work was ongoing, and progress had
been made.

ACTION: Subcommittee of George, Denis, and Barney
to continue work and output updated draft(s)

Kristine reported two Members were delinquent
in paying their dues. Kristine presented a mid year
"Treasurer's Report" with itemized income and expenses.
A question if a "reserve account" was needed was
raised. A question about insurance pertaining to the
"community basketball hoop" found at west end of
Southfield Drive was raised. This question came about
per the Block Party, tho no injuries occurred during
the "basketball (fun) game". A "play at your own risk"
sign may be needed.

ACTION: Kristine check insurance
ACTION: Kristine investigate if having a
reserve account may be prudent
ACTION: Ray send letters to dues delinquents

A new Woodington neighborhood web site at
www.neighborhoodlink.com/grnville/whoa is in
place. Ray's action to put past minutes on the
web was deferred until further discussion at the
next meeting.

Much of the meeting was spent hearing from an
invited guest, Starr Hammond, from Association
Management Group. Starr conveyed her experience
with regard to "speed bumps":

- Woodington is probably not eligible, due to lack
of traffic flow
- homeowner's insurance would increase, as response
time of emergency vehicles is longer
- liability for vehicle damage is more probable

Services of AMG would cost a substantial amount.
A yearly contract is required. A contract may be
cancelled after three months with payment of a
termination fee.

AMG effectively would take over many duties
and functions that are handled by the Board.
Starr spoke of many benefits for Woodington
Homeowners Association that her company would
provide:

- experience
* 65 homeowners association are managed
by her company
* handling construction issues
* real estate issues
* competent staff of 2 maintenance persons
and 4 administrative assistants, including
a Spanish bilingual person at the local
office in Simpsonville
* advice/action on existing violations, plus
"Grandfather letters"
- benefits
* contacts allow "volume discounts" for
landscaper and attorney services - an
"attorney retainer" is provided
* collect dues and handle liens
* write letters when necessary and
acknowledge every letter and e-mail
* two neighborhood inspections per month
* take care of bill paying
* track work orders
* file folder kept for every address
* resolution enforcement such as
"dogs on leash" per county law
* clearing house for calls and complaints

* attend five Board meetings yearly to
act as a consultant and give advice
* represent WHA in court

Starr also gave a package of materials to each
Board member. At this time, the Board awaits an
actual contract quote from AMG. Since this quote
almost certainly will exceed the $1500 maximum
project cost as specified in the "By-Laws", this
issue will become an agenda item at the next
Annual Meeting. Most probably, a dues increase
would be required to pay for services of a
management company such as AMG.

Minutes 2006 ; January to April

Minutes 18 Apr 2006 Woodington Board Meeting
------------------------------------------------

Attendees: All Board and Architectural Committee

NEXT MEETING: Tuesday 16 May 6:30 PM 703 Creekview

Red Whitaker was duly nominated and voted in as
the Maintenance Director to fill this vacant office.
Red was informed of outstanding maintenance jobs.
Kristine mentioned entry way signs will need
replacement soon, and quoted about $2000 for
cast aluminum signs.
ACTION: Red look into "speed humps", and other
details for roadway maintenance.
ACTION: Ray give Red copies of electronic files

The Architectural Committee raised a number
of questions relative to the proposed draft for
"Architectural Guidelines":
- new document or make part of By-Laws?
- enforcement?
- existing violations?
- how to facilitate pro/con discussion?
- approval from neighbors?
- sheds allowed?
- fence height 4 or 6 feet?
- wording of "Property Improvement Form",
denial or delay?
Existing proposed By-Laws amendments should be
considered as part of ongoing work, and blended
into new drafts where appropriate.
ACTION: A subcommittee of George, Denis, and Barney
will continue to work regularly to reach
consensus on details

With work on "Architectural Guidelines" and
"By-Laws", a question was raised for procedure to
amend the "Covenants".
ACTION: Ray find out how to amend the Covenants.

Questions about "Annual Expenses" and details
about insurance policies held by WHA were raised.
ACTION: Kristine itemize normal annual expenses
ACTION: Kristine get copies of insurance policies

Interest in investigating if Woodington could
benefit by contracting the services of a management
company was expressed.
ACTION: Kristine schedule a learning session with
a selected management company.

Arrangements for a "Block Party" were verified
as being in place, and ready.

Landlord Duane Baltz replaced damaged garage
doors as was requested by the Board.

It was suggested the question of Mauldin
annexation be pursued.
ACTION: Jess Fortune continue to gather facts
and information

A new Woodington neighborhood web site at
www.neighborhoodlink.com/grnville/whoa is in
place.
ACTION: Ray put past minutes on the web


**** Informal Discussion Only - Not a Woodington Board Meeting ****

Minutes 23 Mar 2006 Informal Discussion
------------------------------------------

Board Attendees: George Padgett, Pete Knoblauch
Ray Wedlake
Architectural Committee: Barney Black
Other attendees: Jess Fortune, Ben Moghaddam

NEXT MEETING: Monday 10 Apr 7:30 PM 703 Creekview

Architectural committee members are requested
to attend the next Board meeting.

A special Board meeting was held at the
request of a former Board member (who did not
attend, and who resigned from the Board) to hear
from WHA Members that were unhappy with approval
for a new fence that was granted by the
Architectural Committee (AC). Another purpose
for this meeting was for the Board to understand
how, and why, a few Members were unhappy with this
approval decision, and to decide upon future
"process improvement" such that the Board would
be aware when an AC decision would lead to
unhappy Members. One meeting attendee stated
that neighbors need to talk when changes are
planned. He also felt it was "not the AC's
fault, nor the Board's fault", that neighbors
do not talk together.

ACTION: Pete find a candidate to replace the
Board member who resigned
ACTION: Ray send a thank you note to the
Board member who resigned

After brief review, it was crystal clear that
Members unhappy with Ac approval for a new fence
were not informed about the AC's decision. Unhappy
members did not know a new fence had been approved,
and also did not know the approved fence would be:

- a "view blocking" privacy fence
- six feet tall ("Covenants" suggest four feet max)
- placed parallel to existing fences, with only a
short distance between fences

ACTION: AC to solicit opinions from all Members
whose lots are near the lot where a
proposed improvement is pending. When any
disagreement on a proposed plan exists, the AC
shall inform the Board about this disagreement,
and the decision whether to approve, or disapprove,
shall be made by a simple majority vote of the
Board. The Board may consider a recommendation
from the AC, but the Board shall be responsible
for the decision which is made.

One Member felt this new fence plan was
"not good looking" next to his existing fence,
and objected to the new fence's close proximity
to his existing fence. He felt maintenance
between fences would be a problem. He objected
to the new fence's six foot height. When informed
that owners of the new fence would maintain the
area between fences, and keep that area neat and
clean, he pointed to presumed problems when a
"next owner" may not properly maintain this area.

ACTION: All Members bring any future complaints,
that the Board can act upon, to the
Board's attention

Another Member addressed the Board with regard
to his feeling that the Board needed to make sure
a proper process for review and approval of proposed
lot improvements was in place, and would be executed
within the thirty day period that the "Covenants"
require. He felt "grey areas" exist in the
"Covenants". He was informed a comprehensive draft
was under review. Other points made were:

- guidelines should state a "uniform process",
which should be made as objective as possible
- recognize the need for neighbor notification,
and be sure feedback is noted
- the Board needs to foster a theme in the
future for better civility, neighborliness,
and a spirit of community among all Members
- the Board should champion a position with
regard to annexation by the City of Mauldin

ACTION: All Board comment on draft.
ACTION: AC be sure draft contains an itemized
schedule of process milestones (a
suggested sample is seen as appended).

The meeting ended with the Board confirming
a process for approval of a new fence had been
followed. There was no change to the "approved"
status, but unhappy Members were welcomed to
bring future complaints, feelings or comments,
to the Board's attention.

-------- Appendix --------

Suggestions for "Lot Improvment Guidelines"
Process Milestone Schedule

( AC denotes "Architectural Committee" )

1) Within 7 days: AC to inform the
Board that a lot improvement
request was received

2) Within 14 days: AC solicit opinions
from all Members whose lots are near
the lot in question, or who may be
interested, and hold a meeting with
the Board where plans, and opinions
of all interested Members, are reviewed

3) Within 16 days: AC shedule other
review meetings as desired, or as
directed by the Board

4) Within 21 days: AC shedule a final
review meeting with the Board, to
present an "approve/disapprove"
recommendation. Where any Member
has indicated dissent with a proposed
plan, the Board by simple majority
vote shall be responsible for the
final "approve/disapprove" decision.

5) Within 28 days: AC officially
communicate in writing an
"approve/disapprove" final decision,
being sure this communication is sent
to all interested Members

**** 23 Mar 2006 Informal Discussion - Not a Woodington Board Meeting ****


Minutes 06 Mar 2006 Woodington Board Meeting
------------------------------------------------

NEXT MEETING: Monday 10 Apr 7:30 PM 703 Creekview

( no meeting 03 Apr 2006 )

Architectural committee members are requested
to attend the next Board meeting.

The Board decided against installation of
a new street light at the corner of Woodington
and Woodside Crossing. General consensus was
any added benefit was more than offset by
installation cost.

The Board approved change a to a new web
site. Woodington neighborhood web site now
exists at:
http://www.neighborhoodlink.com/grnville/whoa

The Board approved up to $100 expenses
for a "Block Party" which is planned for
Saturday, 13 May 2006. Welcome Committee
members (Cheriee Esteve, Amy Fortune) will
chair this event. Members will be asked to
bring food for themselves, and food to share
with others. After the Yard Sale date, the
"neighborhood tripod sign" will be available
to advertise the Block Party.

ACTION: Cheriee, Amy coordinate and advertise

The Architectural Committee presented a
proposed draft for "Guidelines" for any lot
improvements. The intent of having recognized
guidelines is to prevent "runaways", without
restricting personal preferences. It was agreed
any "large items" should be covered by the
guidelines. There was prolonged discussion
and questions about many items, for example:

- prohibit flagpoles?
- height restrictions?
- corner lots?
- consistency in approach?
- attached / not attached to house?
- wrought iron (look) fences?
- "tame" lawn?
- Board power to waive/override?
- building permit required?

When a final draft is completed, it will be
sent to all Members for a "vote by ballot".

ACTION: Denis accumulate feedback from
all interested parties
ACTION: All Board members give feedback
on the proposed draft

Other items:

- How are neighbor documents, such as
"Approval to Build" archived? Does a
document archive exist?

ACTION: Denis suggest a desired procedure.

- Incentives to interest Members to attend
the Annual Meeting need investigation.

ACTION: Ray investigate "West End Coop"

- Update for neighborhood street signs?

ACTION: Kristine investigate

- Suggesting a "standard mailbox" to all
Members was deemed too restrictive, and
too costly to implement. Some broken
house numbers need repair.

ACTION: In a next mailing, Ray suggest
mailbox/house number maintenance
for all to consider.

- A broken garage door needs to be fixed.

ACTION: Ray send letter to landlord (done).

- A "Mauldin annexation" desire resurfaced.

ACTION: Ray send previous "Mauldin" stuff
to an interested Member (done).

- What are the rules regarding "open burning"?

ACTION: Kristine investigate (done).

- A pothole fill is needed. Other maintenance
items require attention.

ACTION: Deb schedule pot hole fix (done);
investigate "speed humps" and
status of front entry way signs

(Some time after this meeting, the Maintenance
Director notified the Board of
resignation. A new Maintenance Director
will need to assume outstanding action items.)


Minutes 06 Feb 2006 Woodington Board Meeting
------------------------------------------------

NEXT MEETING: Monday 06 Mar 2006 7:30 PM
703 Creekview Drive

All committee members are requested to attend
the next Board meeting.

Officers accepted Board positions:

Woodington Board of Directors 2006
-------------------------------------

Debbie Hallmark Maintenance
DLHallmark@charter.net 288 - 1151
Peter Knoblauch Vice President
pknoblauch@charter.net 297 - 1027
Kristine Lynch Treasurer
krislynch1@bellsouth.net 234 - 7107
George Padgett President
Clemson60@aol.com 329 - 1597
Ray Wedlake Secretary
wedlakera@juno.com 254 - 9262

The Board decided the gift for all Annual Meeting
attendees would be a $10 dues rebate, one rebate
per voting unit.

A dues payment request letter which also gives
other information to Members needs to be sent.

ACTION: Kristine draft dues/yard sale letter (done).
Ray draft info letter (done).
Kristine send letters to all Members.

Regarding an "unsightly house" on Tanner Road,
when a "service request" was made with Greenville
County, a telephone response was received from
John McCloud (467-7080), a Zoning Administration
employee. Mr. McCloud said they would "check it out"
and "get back to us later". He indicated an e-mail
response could be expected. To date, none has been
received.

ACTION: Ray check back with Mr. McCloud

Many proposed "By-Laws" amendments need work
to complete. An entire rewrite of By-Laws in
"plain English" may be considered. A question
regarding whether "By-Laws" are enforceable was
raised.

ACTION: Ray send current drafts of proposed
By-Laws amendments (done).

Other items:

- new street light at Woodington and
Woodside Crossing ACTION: Deb follow up

- check with Warrenton Board regarding
lethal weapons, firecrackers, and
back yard sheds ACTION: Ray (done)

- neighborhood wide "Yard Sale" Sat, 22 Apr 2006
ACTION: Kristine (done)

- free neighborhood web site replacement using
www.neighborhoodlink.com ACTION: all Board


Minutes of Woodington Annual Meeting 28 Jan 2006
-----------------------------------------------------

President Denis Esteve called the meeting to order
promptly at the scheduled time of 3 PM. A meeting
agenda outline is seen in Appendix 1. All other
Board officers (Craft, Tucker, Wedlake) were
present, except for Thompson. Outgoing Board
officers were recognized, and thanked, for their
service to our Woodington neighborhood!

Since a quorum of members was not initially present,
all introduced themselves to the meeting assembly.
Soon after, other members arrived to give a quorum,
and thus business could be officially conducted.
All attending members are thanked for taking the
time to attend this once yearly meeting (this is
a first in many years to have a quorum present).

Treasurer Dana Tucker reviewed a financial report;
see Appendix 2. She highlighted an unusual expense
for water due to a failed valve at the entrance area
to Woodington. She mentioned expenses to watch for
in future years. Maintenance costs money!

After open nominations from the floor, four new
members and an existing Board officer were elected
to the

Woodington Board of Directors 2006
-------------------------------------

Debbie Hallmark DLHallmark@charter.net 288 - 1151
Peter Knoblauch pknoblauch@charter.net 297 - 1027
Kris Lynch krislynch1@bellsouth.net 234 - 7107
George Padgett Clemson60@aol.com 329 - 1597
Ray Wedlake wedlakera@juno.com 254 - 9262

Board officers are always needed - thanks to these
members who are willing to serve our Woodington
neighborhood. A "Welcome Committee" and an
"Architectural Committee" were also appointed.

- - - Architectural Committee - - -
Barney Black blackb42@hotmail.com 281 - 0392
Denis Esteve cndesteve@charter.net 627 - 1587

- - - Welcome Committee - - -
Cheriee Esteve cndesteve@yahoo.com 627 - 1587
Amy Fortune tigersjaf@bellsouth.net 329 - 0361

Thanks to these members who are willing to serve to
help the Board . In the future, the Welcome Committee
will always deliver printed copies of "By-Laws" and
"Covenants" to new neighbors.

Initial discussion on the wisdom of raising dues from
current $100 per year resulted in a motion to raise
dues to $110 . An initial poll seemed favorable, but
after more complete discussion, the motion to raise dues
was retracted, and any change tabled. Thus, dues remain
at $100 for calendar year 2006, and are due and payable
before 01 March 2006. A proposed budget which clearly
showed the need for a dues increase would have been
helpful, since discussion mainly centered around for what
was a dues increase intended to fund, and upon what would
this increased cash be spent.

A list of members desiring printed copies of
"By-Laws" and/or "Covenants" was made. Anyone
who wants printed material should contact any Board
member with their request.

An unfinished house on Tanner Road has been left in an
unsightly condition for many years. A "service request"
was filed with Greenville County to inquire about
possible things that might be done. An initial
telephone response was received from John McCloud
(467-7080), a Zoning Administration employee.
Mr. McCloud said they would "check it out" and
"get back to us later". He indicated an e-mail
response could be expected.

A concern was raised about safety in our neighborhood,
with one member displaying a deadly hunting arrow that
was found stuck into his back yard. Speeding in the
neighborhood, and not stopping at stop signs, is also
deemed a problem. All members, please be careful with
"lethal" toys or weapons, and instruct your children
to play in your own yard if engaged in "warlike"
activities, particularly when weapons of any sort are
involved. Please also be sure to observe our speed
limit of 25 mph, and to stop completely at all stop
signs in the neighborhood. "Speed bumps" (or humps)
are an item that will be investigated.

Another theme aired was that we all need to adopt a
"good neighbor" posture. This means acceptance and
tolerance of all activities in the neighborhood.
However, when instances of "rule breaking" become
bothersome, all members should feel free to contact
the Board to address issues of concern. Should this
be done, please tell the Board your perspective on
"too many rules", or a "need for less rules". To
reiterate, we all want appearance of, and value in,
our neighborhood to be maintained. This can be done
effectively by all of us per a "good neighbor"
attitude and posture.

Other items mentioned were:

- new street light at Woodington
and Woodside Crossing
- check with Warrenton Board regarding
lethal weapons, firecrackers, and
back yard sheds
- enforcment of rules is being neglected
( "business out of home", etc. )
- set date and advertise for a neighborhood
wide "Yard Sale"
- send official letter for dues payment,
specifying late date
- often non-functional neighborhood web site
at www.UpstateCommunities.com to be
replaced by another free neighborhood
web site (this is still to be determined)

The meeting was adjorned, closing nearly at the
scheduled time.


Minutes 07 Jan 2006 Woodington Board
--------------------------------------

Attendees: Denis Esteve, Mary Ellen Craft, Ray Wedlake

NEXT MEETING: 28 Jan 2006 3 PM

This is the Annual Meeting at 3008 Woodruff Road.

This meeting focused primarily on preparing for the
yearly Annual Meeting. Other items discussed were:

- a letter was sent to Cam Abshire asking him
not to pile trash in the street, except on
trash collection days

- www.UpstateCommunities.com is still basically
non-functional. Ray spoke with Debbie O'Connor
on the phone about problems, but none have been
fixed at the site. It looks like some other
neighborhood on-line site needs to be considered.

To hand out to those attending the Annual Meeting,
twenty copies ( 20 ) should be prepared of:

- meeting agenda ACTION: Dennis
- neighborhood directory ACTION: Ray
- Treasurer's summary report ACTION: Dana

Ray will be happy to accept originals, to copy at
one time, if desired.

No candidates for new Board members have confirmed
their desire to serve.

ACTION: All Board members think about "nominating"
candidates for next year's Board.
ACTION: Ray send e-mail asking for nominations for
new Board members.

A maximum $300 will be committed to a gift for
members who attend the Annual Meeting. So, the number
attending will be the deciding factor on what type of
gift may be provided. Typical shipping cost for most
mail orders is generally $10 to $15 dollars.

A pre-meeting letter to interest members to attend
the Annual Meeting is planned for "ring doorbell and
hand delivery". This letter will show the proposed
agenda, and stress members need to plan to attend,
highlighting a "reasonably priced" gift for which
they can sign up to receive. Personal contact is
desired in order to ask people to consider serving
on the Board.

ACTION: Ray prepare a draft of a pre-meeting letter.

Thank you cards for outgoing Board members, for all
at the meeting to sign, are planned.

ACTION: Dennis procure cards.

A preliminary (and incomplete) list of meeting
agenda items may be:

- Welcome all attendees, highlight newcomers
- maintenance review / discussion
- proposed By-Laws amendments review / discussion
- approval process for desired lot improvements
- neighborhood web site ( what to do )

- dues increase
- log a list of members who desire printed copies
of "By-Laws" and/or "Covenants"
- what actions, (government) official or otherwise
can be taken about Tanner Road "abandoned",
"eye sore", "health hazard", unfinished
house which has been left for many years

ACTION: Ray investigate re Tanner Road house.

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