Woodington Homeowners Association, Inc

Minutes 2005 - Woodington Board

Minutes 03 Dec 2005

Minutes 03 Dec 2005 Woodington Board
--------------------------------------

All Board officers attended except Denis Esteve.

(Proposed) NEXT MEETING: 14 Jan 2006 5 PM

This will be a last meeting before our Annual Meeting
which is scheduled for 28 Jan 2006 3 PM. At least
three new Board officers are needed for next year.
A new Maintenance Director will be required.

ACTION: All Board members think about "nominating"
candidates for next year's Board.
ACTION: All Board, think about a "Woodington gift"
that will be given to all meeting attendees
(one gift per voting unit).

A broken shut-off valve, and a failed "back-flow test"
caused significant maintenance and expense. Both have
been fixed, but leakage due to the broken valve caused
a huge spill, resulting in a very large water bill.

ACTION: Dana to inquire about an adjustment to our
water bill.

Front planting area was reworked, thanks to Paul. A
light was raised, dirt moved to level the planting
area, and the area re-planted.

ACTION: None at this time.

With thanks to David Garrett, a storm drain guard
was installed on Greenpine Way.

ACTION: Paul to assess other storm drains to see
if similar guards may be helpful.

A next newsletter is planned for early January 2006,
to preceed and advertise the Annual Meeting.

ACTION: Ray prepare a draft of next newsletter.

Consesus of the Board was that work on proposed
"By-Laws" amendments should proceed. A search
of both Covenants and By-Laws found nothing
with respect to "trash regulations". An important
comment was to specify "exceptions are allowed",
should a Board judge that aspects of By-Laws,
as written, need to be waived in a given instance.

ACTION: All Board members continue to review
and work proposed amendments.

The Board decided to send a letter to a Member
asking not to pile trash in the street, except
on trash collection days.

ACTION: Ray prepare a letter draft.

Minutes 01 Oct 2005

Woodington Board Meeting Minutes 01 Oct 2005
----------------------------------------------

NEXT MEETING: Saturday 03 Dec 2005 5 PM

ACTION: All Board members please make every
effort to attend the next meeting.
If unable to attend, please give
notice, and also communicate to the
Board all items of interest.


* Woodington at www.UpstateCommunities.com

It's beginning to look more and more like the
site is defunct. Minutes and new documents
cannot be uploaded. So far, Ray has been
unable to get any information from the
host company.

ACTION: Ray determine site status
ACTION: Denis investigate alternatives
to this site


* "Back Yard Shed" By-Laws Amendment

Much of the content of Denis' previous proposal
is already contained in the "Covenants". So,
some sort of redraft is required.

ACTION: Mary Ellen investigate known
"architectural guidelines" that
exist from other neighborhoods
ACTION: Ray finish a previously "almost finished"
redraft of the original draft


* Signs posted in neighbor's yards

The "Covenants" say "no signs". Board discussion
indicated "some" signs are OK. Details of what's
OK, and not OK, need to be spelled out.

ACTION: Ray draft a proposed By-Laws amendment


* Annual Meeting

A tentative date of 28 January 2006 was chosen.
Announcement of this date will be deferred until
a later date. A "door prize" will be ordered for
all who attend the meeting. This will be advertised
as an incentive to encourage people to attend the
meeting. At this time, a dues rebate for meeting
attendees was tabled, as was the raffle idea. A
meeting agenda item to welcome neighborhood newcomers
was noted.

ACTION: Ray to schedule 28 Jan 2006 at Fire House
meeting room.


* November Newsletter Contents

From the Welcome Committee to all neighborhood
persons: please inform the board when people move
out, and new people move in. Board members may not
always be aware when changes in the neighborhood
occur. This knowledge allows all to be informed,
and the Welcome Committee to act responsibly.

Covenant review topics: signs, etc.

ACTION: All Board members give feedback for
items desired in the next newsletter.


* Maintenance

No one at the meeting knew of status of the
"light move" for neighborhood entry lights.
Some other maintenance items were noted as
done, with questions about status of others.

ACTION: Denis to follow up with Paul for
updates to status
ACTION: Paul communicate to the Board as
things are done, or plans made.

Minutes 06 Aug 2005 ; 28 May 2005

Woodington Board Meeting 06 Aug 2005 Minutes
-----------------------------------------------

Next Meeting: 10 Sep 2005 3 PM 6 Greenpine

President Denis Esteve presented a
proposal regarding "Minimum Requirements"
for "back yard sheds". All Board members
are reminded to send comments and feedback
via e-mail, and be prepared to discuss and
to finalize a set of requirements at the
next Board meeting. Denis also reported our
Woodington web site at www.UpstateCommunities.com
seemed to be working well, per his recent trials.
Denis also is now a "Webmaster" for our site
(complementing Webmaster Ray Wedlake).

ACTION: All Board, review "shed" proposal.

Maintenance Director Paul Thompson indicated
a desire to move entry area lights back, nearer
the Woodington signs which they illuminate. This
seemed reasonable to the Board, as lights are
sometimes blocked, to some degree, by plantings.
Paul already has relandscaped to prevent light
blockage, and for better presentation. However,
plants continue to partially block the Woodington
signs. A burned out light replacement may wait
for "move back" to be done. Paul may also
consider repositioning Woodington signs higher,
depending on the look and status of anchors in
the brick wall. The County has not responded to
a previous call to "tree trim" around a speed
limit sign. A street drain and culvert are in
need of maintenance.

ACTION: Paul deal with entry lights.
ACTION: Paul involve County to uncover speed
limit sign, fix a sink hole at a
culvert, and do culvert maintenance.

Secretary Ray Wedlake delivered a copy
of the neighborhood Plat to Vice President
Mary Ellen Craft as requested. This copy had
names and house street address numbers marked
on it and will be distributed at the next Board
meeting. A desire for a next newletter was
accepted, with an intent to tailor content
to one printed page (front and back). Before
next meeting drafts of proposed "By-Laws"
amendments should be reviewed by all
Board members.

ACION: Ray provide drafts for other proposed
"By-Laws" amendments.
ACION: Mary Ellen copy marked up Plat for
distribution to all Board members.

Treasurer Dana Tucker gave input via an
earlier e-mail that all dues for 2005 were paid.
She also will be asked to provide a summary of
Board actions taken with respect to the death
of David Sikkelee, Jr. Please see the
upcoming newsletter for these details.

ACTION: Dana summarize Sikkelee actions.

The Board was pleased that lawn and yard
maintenance now seems appropriate at rental
properties. Thus, no further action is being
considered at this time.

The next newsletter will remind Association
members about restrictions regarding parking of
trailers specified in "Covenants".

The Board appointed a "Welcome Committee"
for a period of one year, as per the "By-Laws".
Thanks to Cheriee Esteve and April Thompson
for serving in this capacity!


Woodington Board 28 May 2005 Meeting Minutes
----------------------------------------------

Per the ballot of April/May 2005, election
of five Board nominees, two for one year extended
terms, was confirmed:

President - Denis Esteve
Vice President - Mary Ellen Craft
Secretary - Ray Wedlake
Treasurer - Dana Tucker
Maintenance - Paul Thompson

Summary of ballot results for 66 voting units
showed 23 ballots returned, leaving Board proxy
applied to 43 ballots:

Item 1a - 66 Yes Board Elected
Item 1b - 66 Yes Extended Terms Confirmed
Item 2 - 64 Yes 5% Dues Penalty Per Month
Item 3a - 59 Yes One "For Sale" Sign
on Woodington property

ACTION: Ray Wedlake to complete "By Laws Rev 2"
per ballot results

"UpstateCommunities.com" web site has been inaccessible
for some time. It is not clear whether this is a
temporary hack, or if the site is defunct?

ACTION: Ray Wedlake to update "UpstateCommunities.com"
web site, or verify the parent corporation
has gone out of business - site defunct?

The Board greeted Scott Price, who attended to
comment on experience gained in a previous neighborhood
with respect to "back yard sheds". Scott emphasized
the Board must tightly control "minimum requirements"
to which Homeowners must comply when lot improvements
of any kind are desired.

ACTION: Denis Esteve to provide copies of a set of
requirements from another Homeowners
Association to other Board Members.
ACTION: Denis Esteve to draft a proposal for minimum
requirements that must be met for all lot
improvements, covering both back yard
fences and storage sheds.
ACTION: Ray Wedlake to e-mail files for "Covenants"
and "By Laws" to Denis.

Status of directory updates was reviewed, and the
desire to publish a "Newsletter" was discussed.

ACTION: Ray Wedlake to complete directory updates.
ACTION: Ray Wedlake to draft a Newsletter proposal
which shall include recent home sales,
identifying new homeowners, and purchase
prices (prices are public information which
may be found from greenvillecounty.org)
ACTION: Paul Thompson to provide "Maintenance"
input for Newsletter.
ACTION: Dana Tucker to provide "Treasurer"
input for Newsletter.

Dana Tucker reported two $5 prizes were paid
for two new web registrations at UpstateCommunities.com.
She reported most dues payments have been received, but
a few are late. When contacting persons with overdue
dues, Dana will verify directory information.

ACTION: Dana Tucker and Paul Thompson to talk to
homeowners whose dues are late.
ACTION: Dana Tucker to verify directory information
when contacting homeowners.

Paul Thompson is considering re-landscaping the
flower-bed area to achieve a better presentation.

ACTION: Paul Thompson to complete plans, and schedule
a "volunteer day" so many may participate.

Paul mentioned a problem with a child on a self-
propelled scooter. The concern is for potential
injury to the child, and/or injury to pedestrians.

ACTION: Paul to stress need for safety to the
child's parents.

No response was received per written request for
persons to staff a "Welcome Committee". Personal
contact was thought a more effective approach.

ACTION: Paul Thompson to approach candidates
for a Welcome Committee.

All Board members were asked to consider means
to interest people in attending regularly scheduled
Annual Meetings. A "pay for attendance" dues
rebate may be one means. Another may be a Raffle,
where persons attending the meeting are eligible
to win the prize.

Next Board meeting is tentatively scheduled
for 06 Aug 2005.

ACTION: Mary Ellen to verify next meeting logistics.

Email us
wedlakera@netscape.com