Forest Oak Neighborhood Association

About our association

FOREST OAK NEIGHBORHOOD ASSOCIATION BYLAWS

ARTICLE I – NAME

The name of this organization shall be the Forest Oak Neighborhood Association (FONA).

ARTICLE II – OFFICE

The association’s principal office shall be the residence of the Association President. The Executive Committee may designate another location at its discretion by a majority vote of the committee.

ARTICLE III – BOUNDARIES

The boundaries of the Association are the boundaries of the Forest Oak subdivision.

ARTICLE IV – PURPOSE

The purpose of the Forest Oak Neighborhood Association is to provide an organized framework to promote, preserve, and enhance the quality of life and values of the Forest Oak neighborhood by:

Promoting a sense of mutual support and identity among the association members;

Establishing, when necessary, a direct line of communication between the Association and members of the City Council of San Antonio and other city or government agencies or departments;

Advising on available funding, loans and programs designed to maintain or the better the neighborhood;

Providing a forum for grievances and concerns;

Familiarizing landowners, residents and other interested parties about the Association and it purposes.







ARTICLE V – POLICIES

Section 1. The Forest Oak Neighborhood Association shall be a nonpartisan organization and shall not support candidates for public office. The Association may take positions on issues affecting the neighborhood. All action appropriate to sustain an approved FONA position must be authorized by a majority vote of the Executive Committee before the President or the President’s representative may so act. An approved FONA position may come only from a majority vote of Association members attending a neighborhood meeting announced at least five (5) calendar days prior.

Section 2. The Association shall never be operated for the purpose of profit and no part of its net earnings or membership fees shall be used for the benefit of private individuals.

ARTICLE VI – MEMBERSHIP

There shall be one category of membership in the FONA. A regular member of FONA shall be any person over the age of eighteen residing and/or owning property within the Association’s boundaries.

ARTICLE VII – SOURCES OF REVENUE

Section 1. Annual dues for membership shall be recommended by the Executive Committee and approved by a majority vote of the members in attendance at the meeting in which a dues change is considered. Dues shall be paid by December 31 for the following calendar year. New members shall pay prorated dues for the months between their initial membership and December 31. Members shall be considered in arrears if their dues are not paid by January 31.

Section 2. FONA may engage in fundraising activities related to its purposes. The Executive Committee may accept on behalf of the Association any contribution, gift, bequest or device for the general purposes or for any special purpose of the Association.

ARTICLE VIII – MEETINGS

Section 1. Regular meetings of FONA shall be held at least quarterly and may be held more often as determined by the Executive Committee. Special meetings may be called by the President or any five (5) FONA members. Written notification of meetings shall be provided all members at least five (5) days in advance.

Section 2. The members present at a regular meeting shall constitute a quorum.

Section 3. The Executive Committee shall meet as required, usually on a monthly basis. These meetings shall be open to all interested members of the Association who desire to attend.

ARTICLE IX – EXECUTIVE COMMITTEE

Section 1. The six (6) elected officers and the immediate past President shall constitute the Executive Committee of the Association.

Section 2. The Executive Committee shall supervise the affairs of the Association in accordance with its stated purposes and policies; set the agendas for the regular meetings; transact any business between meetings of the Association and report thereon at the next meeting; and make recommendations to the general membership on matters before the Association.

ARTICLE X – OFFICERS

Section 1. The officers of FONA shall be the President, Vice President, Secretary, Treasurer and two (2) Directors-at-Large.

Section 2. Officers shall assume their duties in January and shall serve for one (1) year. Officers shall not serve in the same office for more than two (2) consecutive terms.

Section 3. Any member of FONA is eligible for election to office.

Section 4. Officers shall be elected at a regular meeting of the Association in the fourth quarter of the calendar year by a simple majority vote of the Association members present.

Section 5. In the third quarter of the calendar year, the President shall appoint a nominating committee of at least three (3) members. The nominating committee shall present a slate of one or more nominees for each office at the election meeting held in the fourth quarter of the calendar year. Nominations from the floor shall be welcomed and allowed at this time also.

Section 6. Vacancies in office shall be handled as follows:

A. In the event the President is unable to complete his or her term, the Vice President shall become the President for the unexpired portion of the term.
B. Vacancies in offices other than the President shall be filled for the unexpired term by members of the existing Executive Committee as volunteered by them.
C. Unexcused absences as determined by the Executive Committee from three (3) consecutive Executive Committee meetings shall constitute a vacancy of office.

ARTICLE XI – DUTIES OF OFFICERS

Section 1. The President shall be the principal officer of the Association and shall:

A. Preside at all meetings of the Association
B. Be the sole spokesperson for FONA except as the Executive Committee may designate another to serve in this capacity as necessary.
C. Appoint committee members and chairman with the approval of a majority of the Executive Committee.
D. Sign with the Secretary or any other proper officer of FONA authorized by a majority of the Executive Committee, all contracts and other legal documents.
E. Serve as the Association’s primary representative to the San Antonio Coalition of Neighborhood Associations.

Section 2. The Vice President shall:

A. Act as special assistant to the President and represent the President whenever so designated by him or her.
B. Be empowered to sign any documents as authorized by a majority of the Executive Committee. This may be done in the event of an emergency during the absence of the President or due to the President’s inability or refusal to act.
C. Be responsible for preparing and distributing the Association’s newsletter.
D. Perform all such duties as requested by the President or Executive Committee.

Section 3. The Secretary shall:

A. Keep minutes of the proceedings of all meetings of the Association.
B. Preserve in file all records of value to the Association.
C. Sign with the President all contracts and legal documents.
D. Maintain a current roster of membership indicating the name, address and telephone number of each member, as well as his or her classification of membership.
E. Conduct the correspondence of the Association.
F. Perform such other duties as requested by the President or Executive Committee.

Section 4. The Treasurer shall:

A. Have charge of all funds of FONA and their deposit in a financial institution in FONA’s name as approved by the Executive Committee.
B. Pay all bills and disburse funds as authorized by a majority vote of the Executive Committee.
C. Present financial status reports at each meeting.
D. Keep itemized and complete records of all receipts and expenditures in a permanent file.
E. Perform such other duties as requested by the President or Executive Committee.

Section 5. Directors-at-Large shall:

A. Serve as chairs of standing committees as appointed by the President.
B. Provide advice and assistance in carrying out FONA activities.
C. Perform such other duties as requested by the President or the Executive Committee.


Section 6. Each officer shall deliver to his or her successor within fifteen (15) days after retiring from office, all records, papers and other property belonging to the Association.